Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
New Brunswick, New Jersey, United States of America
Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President MedTech Supply Chain Digital in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About MedTech

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at

https://www.jnj.com/medtech

We are the MedTech Supply Chain Center team. In our impactful Supply Chain Center, we enable best-in-class capabilities at the sector level where it gives us a competitive advantage, generating significant value for our business and customers. We are comprised of MedTech Supply Chain Deliver, MedTech Supply Chain Digital, MedTech Supply Chain Procurement, Strategy & Competitiveness, and Integrated Business Management.

Join our MedTech Supply Chain Digital team, we are focused on making the MedTech supply chain smarter, faster, and more connected.

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to the Vice President, MedTech Supply Chain Digital and other team members as needed.

Key Responsibilities:

• Performing project coordination duties and administrative support for the Vice President, MedTech Supply Chain Digital:
  • complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
  • preparing documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, and expense reports
  • closely partnering with internal teams to create and distribute pre-reads and training materials
  • complex domestic and international travel arrangements
  • executive meeting support and large meeting coordination
  • leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, and notetaking
• Mastery at utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Our Source, eMarketplace, selecting apps for meetings, getting apps approval through Apple Store, and leveraging tablet and phone device capabilities.
• Coordinating and administering MedTech Supply Chain Digital organization engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; developing periodic reporting and communicating purchase order status reports
• Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.
• Building strong relationships with Executive Assistants within the MedTech Supply Chain Organization to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with EAs of other management team members
• Achieving results in the absence of day-to-day guidance
• Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems
• Ability to support the MedTech Supply Chain Digital organization's Talent Strategy by supporting the leadership team with confidential/sensitive tasks and communications
• Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson.
• Participate and contribute to key team meetings
• Experience with coordinating/managing in hybrid environment
• Ability to understand cross-regional cultural aspects and lead (or operate) effectively

Qualifications

Education:

• A minimum of a high school diploma required, and an Associate's or Bachelor's Degree is preferred

Experience and Skills:

Required:

• A minimum of six (6) years of experience supporting senior management
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
• Excellent oral and written communication skills

Preferred:

• Ability to anticipate executive needs and collect or prepare information for executive review and action, with strong organizational skills and attention to detail
• Experience with Workday, eMarketplace, Aravo, Concur, Totality, Sharepoint, MS Teams
• Computer and systems savvy
• Experience supporting global organizations
• Strong leadership, interpersonal, collaboration, analytical and problem-solving skills
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
• Model for positive, "can-do" attitude and Credo values
• Challenges the status quo, looks for and adopts best practices, embraces change
• Demonstrates efficiency and comfort in a fast-paced environment

Other:

• May require up to 10% domestic and/ or international travel to other sites and locations

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers , internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

The anticipated base pay range for this position is :
$60,900 - $97,800
Additional Description for Pay Transparency:
The position is overtime eligible. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits