Executive Administrative Assistant

Executive Administrative Assistant

As an executive admin, you will serve as the critical support and executive partner, ensuring the effective management of priorities and tasks. You will be responsible for organizing and maintaining documents, presentations, and action plans, as well as scheduling and coordinating meetings. You will also manage complex calendar scheduling and travel arrangements, acting as a liaison between executives, internal teams, and external partners. Your role will involve administrative operations such as processing expense reports and supporting internal team events.

Responsibilities

• Serve as the right hand to assigned executive, effectively managing priorities.
• Anticipate needs and proactively manage follow-ups, reminders, and task tracking.
• Organize and maintain critical documents, presentations, and action plans.
• Create a daily view of priorities and top goals, realigning the schedule daily.
• Schedule, prepare agendas, and coordinate logistics for meetings.
• Attend meetings to capture detailed notes, tracking key decisions and action items.
• Ensure timely follow-up and documentation distribution post-meetings.
• Own complex calendar scheduling across multiple time zones.
• Plan, coordinate, and book domestic and international travel.
• Prepare briefing materials ahead of travel or meetings.
• Act as a liaison between executives, internal teams, and external partners.
• Manage inbound and outbound communications, filtering and prioritizing as needed.
• Maintain a spotless email inbox and create pre-send drafts.
• Ensure executive is briefed and prepared ahead of meetings.
• Process expense reports, invoices, and reimbursements accurately.
• Support internal team events with logistics and coordination.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Skills and Qualifications Required

• Bachelors degree in Business Administration, Communications, or related field preferred.
• 3+ years of experience supporting executives, preferably in manufacturing, food & beverage, or CPG industry.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Little Chute, WI.

Application Deadline

This position is anticipated to close on Sep 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.