Executive Administrative Assistant

Executive Administrative Assistant | Leading Healthcare Organization

We’re looking for an Executive Administrative Assistant to support senior leadership at a top healthcare company in Brentwood, TN. This is a 4-month contract role with a strong possibility of extension and eventual conversion. If you have 4–5 years of administrative experience, especially in executive support, this is a great opportunity to contribute to a mission-driven organization and grow your career in a dynamic corporate environment.

What You’ll Do:

• Prepare meeting agendas and supporting materials for monthly physician board meetings
• Manage QLink database for annual dues and membership renewals
• Perform high-level administrative tasks, including acting on behalf of an executive when unavailable
• Draft correspondence and coordinate across corporate functions
• Handle travel arrangements, meeting scheduling, filing, phone calls, and document preparation
• Assist team members and support cross-functional administrative needs
• Maintain confidentiality in handling sensitive information
• Perform other administrative duties as needed
• Uphold the company’s Code of Conduct and Mission & Value Statement

What You Bring:

• 4–5 years of administrative experience, ideally supporting executives or leading admin teams
• High school diploma or GED required; associate or bachelor’s degree in business preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to type 60 WPM and manage multiple priorities in a high-paced environment
• Strong interpersonal, organizational, and written communication skills
• Knowledge of general management principles and organizational policies
• Professionalism, discretion, and the ability to work independently

Top performers are proactive, highly organized, and thrive under pressure while maintaining a high level of professionalism and confidentiality.

? Location: Brentwood, TN 37027-On-Site

? Pay: $26 – $28/hour.

If you have an interest in the Executive Administrative Assistant position, please apply now!

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance