Executive Administrative Assistant, Business Development

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
New Brunswick, New Jersey, United States of America
Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the VP, MedTech Business Development in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About MedTech

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

Overview: The Executive Administrative Assistant (EA) will provide high-impact administrative support to the Vice President, MedTech Business Development, and coordinates calendars for the VP and the organization's most senior leaders. This role enables efficient operation, strategic scheduling, and successful execution of cross-functional initiatives in a fast-paced environment. This role requires discretion, proactive ownership, and strong collaboration across the organization, with a focus on calendar management, travel & expense processes, procurement support, data gathering, meeting logistics, and confidential material handling.

Responsibilities:

• Direct executive support for the VP, MedTech Business Development, including proactive calendar management (including the organization's most senior leaders e.g., EVP, Worldwide Chairman, MedTech and the Chairman/CEO, J&J), travel coordination (domestic and international), and expense reporting; maintain and optimize prioritized calendars and, team-wide calendar; and assist with programs and initiatives led by the VP;
• Manage select activities within the organization to ensure timely execution and alignment with strategic priorities; anticipate needs, flags risks, and drives small-to-medium initiatives with minimal supervision.
• Plan and coordinate meetings, events, and offsites, company visits, and training sessions; prepare agendas, materials, and post-meeting follow-ups.
• Organize and oversee events and meetings with internal and external partners; coordinate logistics for visits.
• Oversee department materials and repositories (e.g., organization charts, distribution lists, conference rooms); support SharePoint and related portals, ensuring version control and appropriate access.
• Handle highly confidential documents and materials; exercise independent discretion and judgement; maintain high standards of confidentiality and ethics.
• Collaborate with extended teams and other executive assistants to streamline cross-functional workflows.
• Support procurement processes (purchase orders, vendor communications) and assist with budget tracking related to the VP's programs.
• Prepare routine communications, reports, and presentations (PowerPoint, Excel) for leadership reviews and BD updates.
• Identify opportunities to improve processes and implement standard operating procedures to enhance calendar hygiene, meeting efficiency, and project tracking.
• Support onboarding/offboarding activities; coordinate recruiting processes and assist with the transition of new team members as needed.

Qualifications Required:

• High School diploma (Associate's degree or higher preferred).
• Minimum of 6 years of experience providing executive-level administrative support, ideally in healthcare, medical devices, life sciences, or equivalent.
• Expert proficiency in Outlook, PowerPoint, Excel, and Word; experience with SharePoint, Teams, and OneDrive; familiarity with procurement platforms (e.g., purchase orders) and expense reporting.
• Demonstrated experience supporting senior-level leadership and maintaining strict confidentiality; ability to handle sensitive information with discretion.
• Excellent verbal and written communication skills and exceptional interpersonal abilities.
• Meticulous attention to detail and strong organizational skills; ability to manage multiple priorities and tight deadlines.
• Demonstrates ethics, integrity, and compliance in all activities.
• Sense of urgency with a high degree of professionalism; resilient and adaptable in a fast-paced environment.
• Ability to interact effectively with senior management and cross-functional partners; strong follow-up and issue-resolution capabilities.
• Proactive calendar management and the ability to anticipate needs and risks.
• Experience coordinating team events, meetings, and town halls; experience in onboarding/offboarding support is a plus.
• Experience in managing team agendas and ensuring timely follow-ups.
• Strong collaboration with extended teams and other executive assistants.

Preferred:

• Advanced degree or professional certifications.
• Experience in the MedTech or biotech sector; familiarity with regulatory/compliance considerations.
• Proficiency with additional productivity and collaboration tools (Zoom, Workday, SharePoint, Teams, OneDrive, and related portals).

• Experience with executive-level event planning, vendor management, and cross-functional project support.

Work Arrangements:

• Role based in New Brunswick, NJ
• Hybrid/onsite (J&J Flex); periodic availability for travel as needed to support events or offsite meetings.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :
$60,900 - $97,000
Additional Description for Pay Transparency:
This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits