Executive Admin / Receptionist

Hi,
Hope you are doing well,
My name is Neerav Pandey and I'm a Technical Recruiter at Diverse Lynx . I am trying to reach you regarding below role. If you are interested, please reply me with the following details.

• Updated Resume
• Current location
• Hourly payrate expectation

Executive Administration- Temp to Perm
Location: 379 Thornall St, Edison, NJ 08837
Experience: 5-10 years of experience
Education: Associate degree
5 days in office
The Executive Admin/Receptionist is responsible for independently performing day-to-day Reception /Front office Management along with other functions related to Admin Dept.
Responsibilities:
Daily walk around the facility to assess the readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.
Reception Duties:

• Reception Management
• Receive clients & guests at the front desk.
• Ensure TCS security protocols are followed.
• Identity Cards/Badge management
• Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
• Maintain conference room reservations, and ensure rooms are clean & ready for meetings.

Executive Admin Duties:

• Order & manage supplies (pantries, copiers, office supplies, etc.)
• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
• Maintain Seat Occupancy data.
• Assist with the annual budget and all related vendors.
• Daily and Monthly reports
• Billing
• Any other Admin duties assigned by Office Admin/Supervisor from time to time.

Qualifications:

• Associate degree (preferred)
• 5-10 years' experience in Reception/Admin Function of a medium sized facility (between 100-200 associates) preferred.
• Should possess excellent English communication skills (written & verbal)
• Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
• Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies) (3) Front Office management.
• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
• Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
• Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location.
• Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.

Thanks & Regards, Neerav Pandey
Diverse Lynx LLC |300 Alexander Park| Suite #200|Princeton , NJ 08540
Office: Ext-357
Email: | URL:
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Note: Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence, and performance of the essential functions of their positions. We promote and support a diverse workforce at all levels in the company. This is not an unsolicited mail and if it is not intended for you or you are not interested in receiving our e-mails, you can unsubscribe . We are sorry for any inconvenience
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.