Event Coordinator

Job title- Event Coordinator
Location- Clark NJ
Pay- $23/hr- $24/hr

The Change & Training Coordinator plays a crucial role in supporting employee change initiatives and managing training logistics within the NEO Transformation project. This position requires strong data analysis, communication, and organizational skills to ensure smooth coordination and reporting throughout the project lifecycle.

Your Responsibilities:
 Gather, consolidate, synthesize and analyze survey data to identify key themes and areas of support needed
 Compare multiple sources of data for local adaptations to ensure information is up to date in all places and where not up to date, work with team to capture correct data points
 Coordinate the ongoing maintenance of LA Implementation KPIs, ensuring accuracy in reporting on a weekly and monthly basis
 Provide support to Change lead and Adoption Lead in preparing content for senior level meetings
 Support Change Lead during Huddle Calls by gathering feedback, synthesizing data into presentation formats, scheduling sessions and coordinating necessary follow-up steps after each session.
 Work with Training Lead to manage all training logistics, including calendar booking for the Training portion of the project.
 Assist in managing logistics associated with events including: timeline management, event venue research and attendance + RSVP management
 Support communication with third-party vendors
 Liaise with cross functional teams including: Project team, local onsite contacts, trainers, managers, to drive project alignment, accuracy and timeliness
 Support communication with the internal team as well as participants, trainers and key subject matter experts: cascade information and field inquiries
 Create briefs for event invites and materials as needed
 Support budget ownership: track spending, open purchase orders
 Effectively collaborating with other teams and stakeholders
 Effective use of tools to ensure compliance with processes and data requirements (e.g. BI Reports)
 Provide support on facilitation logistics for NEO team events,
 Provide support to Adoption team as needed

Your Skills:
 Excellent written and oral communication skills with emphasis on precision data coordination
 Prior experience with event planning and logistics required
 Ability to multi-task and manage multiple projects concurrently
 Strict regard for timelines
 Strong interpersonal and effective communication skills
 Proactive, highly organized, and detail-oriented
 MS Office skills (Word, Excel, Power Point, Teams, etc.)
 Demonstrates critical thinking
 Establish relationships based upon trust & collaboration to perform job responsibilities
 Communicates in clear & timely ways; adjusts communication style to different audiences
 Acts with integrity and a 'can-do' spirit; open to new challenges

Your Experience/ Education:
 BA/BS degree required
 3-5 years of experience; experience working on large projects, including transformation preferred
 Experience in preparing presentation materials (e.g. power point presentations, including key talking points)

* travel to sites in NJ may be required periodically to support training