Credentialing Coordinator (Oncology -SOM)

Credentialing Coordinator (Oncology -SOM)

We are seeking a Credentialing Coordinator who will coordinate activities for active medical staff and faculty appointments for the Department of Oncology. This position coordinates the academic credentials for faculty, providers, advanced practice providers, postdoctoral fellows, trainees, observers, rotators, medical students, house staff, and visiting appointments. Coordinates the medical staff appointments for all credentialed faculty, providers, fellows, medical staff, house staff, and others as needed. In addition, handles visas for credentialed providers, and assists other divisional staff with responsibilities for credentialing.

Specific Duties & Responsibilities:

• Coordinate all aspects of appointments and credentialing for faculty, fellows, medical staff, house staff, and others.
• Develop, implement, and maintain departmental policies and procedures related to executing the credentialing processes in accordance with JHH and JHU School of Medicine policies, government regulations, and Joint Commission guidelines.
• Create credentials-related reports for the Administrator, departmental credentials personnel, division chiefs, search committees, etc.
• Educate and inform faculty and division personnel about credentialing policies and procedures.
• Create manuals, flow charts, and other educational material related to the credentialing effort in the department.
• Maintain existing database and support the automation of the credentialing and medical staff process for the department.
• Maintain the SharePoint site with updated credentialing and medical staff information.
• Lead the full-cycle process for medical staff appointments in conjunction with the department credentialing staff.
• Lead the full-cycle process for academic appointments in conjunction with the appropriate academic administration staff.
• Lead the full-cycle process for fellows, observers, rotators, trainees, and visiting appointments (clinical and academic).
• Lead the visa process in conjunction with the Office of International Services, Office of General Counsel, and HR.
• Liaison with divisional HR on faculty, fellows, providers, advanced practice providers, house staff, and others on appointments and status.
• Lead the reappointment and review process.
• Lead the database process for all appointment types, terminations, and resignations.
• Support the department credentialing staff and the Administrator regarding all medical staff appointments for initial appointments and assist with reappointments.
• Interpret JHH Medical Staff Administration and SOM faculty- and fellow-related policies for the division chiefs, division administrators, and individual faculty and medical staff members.
• Maintain and modify departmental databases that integrate appointment, credentials, historical information, etc. for all department faculty and others.
• Maintain the electronic files for all appointment types.
• Create and maintain tracking processes for all appointment types.
• Provide regular updates on the status of appointments.
• Serve as liaison between the Oncology department and JHH Medical Staff Administration, the School of Medicine Dean's Office, Registrar's Office, Post Doctoral Office, and the JHU Office of International Services, and other stakeholders.
• Provide information to the departmental billing staff about prospective medical staff appointments.

Minimum Qualifications:

• High school diploma or graduation equivalent
• Three years of related experience
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

• Work experience in an academic or academic medical setting.

Classified Title: Credentialing Coordinator Role/Level/Range: ATO 40/E/03/OE Starting Salary Range: $18.20 - $33.90 HRLY ($21.63/hour targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Mon - Fri / 830a - 5p FLSA Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Onc General Administration Personnel area: School of Medicine