Contracts Specialist - Maintenance, Repair & Operations (MRO)

Job Description

UW Medicine Supply Chain Management and Strategic Sourcing has an outstanding opportunity for a Contracts Specialist - MRO.

WORK SCHEDULE

• 100% FTE, Days

• Monday - Friday

• Hybrid, 1 day a week onsite

DEPARTMENT DESCRIPTION

UW Medicine Supply Chain's objective is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise. This includes a primary focus on customer service, as well as maintaining appropriate levels of general, medical, and surgical supplies throughout each facility.

POSITION HIGHLIGHTS

• Serve as the institutional Strategic Sourcing authority for facilitating emerging maintenance, repair and operations (MRO) procurement and contracting and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of MRO issues

• This position will also provide procurement and contracting activities for construction projects.

• Conduct all contracts in accordance with institutional and Strategic Sourcing departmental policies, procedures, and delegations of authority

PRIMARY JOB RESPONSIBILITIES

• Regularly review contract spend analytics and communicate with suppliers and customers and meet with internal and external stakeholders to discuss procurement needs and provide guidance

• Participate in resource planning, assessing and prioritizing requirements for complex programs including issues of emerging technology advances in surgical and clinical equipment, contracting, consignments, patient safety, and the use of the internet for procurement and contracting transactions

• Identify best practices for conducting major contracts in a cost effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations

• Plan, award, and administer contracts for goods and services covering a wide range of technically complex products and serve as liaison to ensure effective overall operation of the procurement, contracting and payables system

• Coordinate with clients regarding their requirements; drafting of technical specifications; recommending technical assistance and proposing standardization of goods when appropriate

• Develop and draft contracts that are compliant with UW Medicine Medical Centers, University of Washington and State of Washington rules and regulations and mitigate risks.

• Coordinate with the Medical Centers Clinical Engineering Departments to inform and monitor the acceptance of capital and minor equipment for use within UW Medicine.

• Survey and analyze procedures and Strategic Sourcing processes; prepare findings, report and recommend improvements to management.

• Participate in routine departmental operations in a timely and productive manner, i.e. managing reports, public bid openings, contract maintenance, etc.

• Locate, contact and interview, using appropriate, potential vendors; monitor their performance in a documentable fashion in such areas as quality of goods and quality of service to clients; monitor and ensure compliance with contract specifications, terms and after-sale support and follow-up.

• Analyze bids for multi-commodity purchase contracts and/or procurement of products with complex features; recap vendor responses, when required in a clear, easy to understand fashion; audit responses according to established procedures

REQUIREMENTS

• Bachelor's Degree with an emphasis in healthcare, supply chain management or other quantitative field.

• Three (3) years of experience in procurement and contracting activities in support of a healthcare organization, preferably in the public sector, especially in a research/teaching setting.

• Detailed knowledge of MRO and Construction commodities

• Knowledge of medical terminology and items used in a hospital

ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public?by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. ( Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$69,720.00 annual

Pay Range Maximum:

$104,568.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer ( . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.