Clinical Program Coordinator

Clinical Program Coordinator

The Division of Pulmonary is seeking a Clinical Program Coordinator to work as a part of a clinical program in the intensive care unit (ICU) setting, the employee will assist with collecting clinical data regarding patient treatments and evaluations; managing electronic and paper records; patient evaluations; creating standard operating procedures and data collection forms; designing and creating electronic databases; performing basic statistical analyses; preparing reports and presentations; and carrying out other related duties.

Specific Duties & Responsibilities

• Proactively seek to improve or optimize workflow and discuss with supervisor as appropriate.
• Screening and assisting in hiring new clinical program staff.
• Take initiative and anticipate and respond to staff and patient needs based on awareness of routine and repeated job functions.
• Using explicit criteria, screen and identify patients eligible for the clinical program, and maintain a paper and electronic log of patients; request clarification from clinical and program staff if uncertainty regarding eligibility; promptly notify clinical and project staff of eligible patients.
• Track expenses to assist Program Director with budget-related analyses.
• Communicate with clinical staff to ensure proper rehabilitation-related consults are ordered.
• Coordinate rehabilitation activities with nurses, physicians, therapists and technicians to maximize patient access to physical rehabilitation services in MICU.
• Regularly update clinical and project staff, verbally and in writing, of progress with job functions.
• Communicate effectively and cooperate with both clinical and project staff who are directly and indirectly involved in the project to achieve project goals in an efficient and effective manner.
• Coordinate and provide input to clinical quality improvement projects within the program, which includes but is not limited to establishing electronic and manually extracted data streams and standardized reports from EPIC to monitor the progress of the project, ad hoc reports of QI data, and the creation of meeting minutes/agendas.
• Manage the clinical program's educational multimedia projects by consenting, photographing and video recording patients engaged in therapy services and consenting for relevant studies.
• Maintain compliance with HIPAA and protect patients' personal health information.
• Create and update standard operating procedures (SOP) for rehabilitation processes in the ICU setting based on knowledge and understanding of relevant processes related to rehabilitation techniques and the unique needs of critically ill patients.
• Create new data collection forms and revise existing data collection and therapy evaluation forms and progress notes.
• Design and develop an electronic database to store data from collection forms.
• Data entry and management using electronic database and other computer software.
• Design and perform both routine and ad hoc (customized) data analyses using descriptive statistics.
• Design and implement standard and customized reports and presentations, prepared in text and tabular format, for data analyses and overall project activities.
• Ensure that all stored electronic data with PHI meets Johns Hopkins Data Guidelines.
• Work with Information Technology personnel regarding the clinical programs databases.
• Track and assess quality and completeness of data entry and abstraction and data streams; immediately raise potential concerns with supervisors.
• Maintain an organized system for electronic and paper-based records associated with the project
• Organize data and perform calculations to assist with reviewing the outcomes of the project and assist with the preparation of reports and/or manuscripts.
• Prepares weekly report of work hours and activities for review by supervisor.

Minimum Qualifications

• Bachelor's Degree.
• Some related experience in a medical office/clinical environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.