Billing & Office Administrator

Billing & Office Administrator

We are seeking a highly organized and detail-oriented Billing & Office Administrator to join our team. This role will help manage our financial records and administrative operations and is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is eager to contribute to a well-run, efficient office.

Key Responsibilities

Billing Responsibilities:

• Assist the accounting team by gathering necessary accounting documents from the field
• Provide billing support for all operations (i.e. generate invoices, ensure billing details are accurate, etc.)
• Track employee expense reimbursements
• Maintain organized digital and physical records of financial transactions to track cost
• Track subcontract expenses and billing

Office Administration Responsibilities:

• Oversee day-to-day office operations to ensure a productive work environment
• Support the field operations personnel with all travel-related inquiries (i.e. booking travel, tracking whereabouts, etc.)
• Assist with field operations personnel inquiries, billing, and general office coordination
• Track travel and per-diem payments for employees
• Responsible for asset management tracking (i.e. vehicle maintenance schedule, supply inventory, etc.)
• Answering billing-related calls from subcontractors
• Maintain and resolve any payment-related inquiries promptly
• Ensure timely and accurate processing of customer payments

Qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• Strong understanding of billing, accounts payable, and general accounting principles.
• Proficiency in QuickBooks or similar accounting software and Excel is preferred.
• Time and Material billing experience highly preferred
• Experience in commercial construction or related industry is a plus.
• Excellent organizational skills with a keen attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently as well as part of a team in a fast-paced environment.

Skills/Physical Demands/Competencies

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law.

Compensation: $60,000.00 - $85,000.00 per year

Picture yourself here fulfilling your potential.

At SERVPRO, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you.