Billing/Export Documentation Clerk - 2nd Shift

Billing/Export Documentation Clerk

The Billing/Export Documentation Clerk is responsible for all aspects of billing including verification that there are no variances on loads, scaling carriers in/out, inputting data to produce standard bill of ladings, & communicating with carriers & shipping personnel. This position is also responsible for inputting data and printing necessary export documents for international shipments including USDA certificates, letterheads, and export stickers.

Core Responsibilities

• Creates standard bill of ladings & export documentation.
• Confirms the release of all sales orders and all documents are received after loading daily.
• Publishes and maintains monthly, weekly and daily reports. Validates freight accruals are accurate on all shipments.
• Publishes and maintains the daily truck log & holdover report.
• Responsible for helping to reduce billing errors and the costs associated with them.
• Enters data into computer system, generates invoices and freight payable documents.
• Publishes and maintains monthly, weekly and daily reports. Validates freight accruals are accurate on all shipments.
• Inputs product shipment data into system.
• Prepares bills of lading and exports documents.
• Files documents throughout shift.
• Scales carriers in/out.
• Verifies there are no variances on load weights.
• Answers phone calls from carriers and/or transportation.
• Directs carriers to dock doors, parking locations, receiving, & rendering.
• Minor housekeeping in the shipping office.

Qualifications

• High school diploma or general education degree (GED); required.
• 2 years' previous billing experience, a plus.
• Knowledge of Microsoft Office Excel and Word software.
• Knowledge and experience with 10-key adding machine.
• SAP experience, preferred.
• Ability to effectively present information in one-on-one and small group situations.
• Strong attention to detail.
• Ability to work well with others in fast paced, dynamic environment.
• Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.

Work Environment & Physical Demands

• The majority of the time is spent in an office setting outside of the production plant. The plant environment will include wet or humid conditions (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts, exposure to fumes or airborne particles, and chemicals.
• Noise level in the work environment is usually moderate but can be loud when in the production area.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision includes close vision and ability to adjust focus.
• Frequently required to sit, use hands to handle, or feel, and talk or hear.

Relocation Package Available No

EEO Information

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.