AP Specialist

Accounts Payable Specialist

We are seeking a dedicated and detail-oriented Accounts Payable Specialist to manage our full cycle accounts payable processes using SAP and Cimmra. This role involves handling non-inventory invoice processing, vendor invoice reviews, and various financial reconciliations. The ideal candidate will collaborate with internal teams, optimize workflow processes, and ensure compliance with financial regulations.

Responsibilities

• Coordinate full cycle accounts payable on SAP.
• Process non-inventory invoices on Cimmra/SAP.
• Review vendor invoices, statements, T&E reports, and credit card bills; reconcile discrepancies.
• Close accounts payable and run all month-end reports.
• Process bank transactions, including deposits, check writing, wire transfers, and ACH payments with management approval.
• Coordinate vendor setup and management.
• Optimize workflow and invoice approval processes.
• Collaborate with internal teams to maintain MIS using Microsoft Office tools.
• Participate in the annual operating expense budgeting process.
• Conduct periodic closing activities and track provisions month-on-month.
• Prepare and update the list of AMCs and other fixed charges periodically.
• Assist with month-end account (GL) analysis for financial statements and cash flow requirements.
• Lead cash flow management, bank reconciliations, and asset evaluations while maintaining accurate financial records.
• Update and share MIS of utility consumption.
• Support secretarial practices (COSEC) and maintain records as guided by the Corporate Secretarial team.

Essential Skills

• Experience with accounts payable and invoicing.
• Proficiency in SAP and Cimmra.
• Strong data entry and purchase order management skills.
• Ability to review and reconcile vendor invoices and statements.
• Proficiency in Microsoft Excel and Office tools.

Additional Skills & Qualifications

• Experience with way match and manufacturing processes is beneficial.
• Familiarity with financial compliance and regulations.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hauppauge, NY.

Application Deadline

This position is anticipated to close on Nov 1, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.