Administrative Support Associate

Administrative Support Associate

This position focuses on providing reliable day-to-day administrative, communication, and systems support. The ideal candidate will thrive in a fast-paced environment, learn quickly, and consistently deliver high-quality work with minimal supervision.

Responsibilities

• Provide administrative support including calendar management, document formatting, data entry, and task tracking.
• Maintain accurate records and files and ensure timely follow-up on key items.
• Assist with compiling, editing, and formatting reports, presentations, and correspondence.
• Answer and direct calls professionally, using excellent phone etiquette.
• Manage shared email inboxes and respond or route requests appropriately.
• Use Microsoft Office tools (Excel, Word, PowerPoint, Outlook) proficiently for daily tasks.
• Support printing, scanning, and copying tasks.
• Assist with documentation, filing, or project coordination as needed.
• Learn and navigate internal systems and workflows efficiently.
• Communicate clearly and professionally in all formats verbal, written, and electronic.
• Perform other duties as assigned to support the team.

Essential Skills

• 3+ years of administrative experience
• Proficiency in Microsoft Excel
• High attention to detail

Additional Skills & Qualifications

• High School Diploma minimum required
• Proficiency in data entry and spreadsheets
• Strong clerical and administrative skills

Work Environment

The position is 100% onsite at the headquarters, with hours from 8:30 AM to 5 PM, Monday through Friday, including a 30-minute lunch break, totaling a 40-hour work week. There may be occasional overtime if business needs dictate. The work environment includes an onsite caf available for lunch.

Job Type & Location

This is a Contract position based out of Schenectady, New York.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Schenectady,NY.

Application Deadline

This position is anticipated to close on Sep 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.