Administrative Specialist

Job Title: Administrative Specialist

Job Description

The Administrative Specialist will serve as the Authorized Signatory for airport security badges and access credentials, ensuring all applications are complete and compliant with TSA and airport regulations. This role covers timekeeping, attendance, parking passes, and badge duties for employees.

Responsibilities

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  Act as the Authorized Signatory for airport security badges and access credentials.

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  Oversee attendance by participating in weekly meetings to review records and prepare PRM summaries for disciplinary actions.

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  Manage all incoming audits, including customs audit reports, ensuring timely and accurate responses.

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  Monitor driving records using Samba Safety, flagging any infractions or suspensions.

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  Assist with attendance tracking and reporting, especially on Wednesdays and Thursdays.

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  Support badge issuance and termination processes, including documentation and system updates.

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  Manage mail pickups or deliveries via FedEx at SFO occasionally.

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  Collaborate with the onboarding specialist to process and manage employee parking pass requests.

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Essential Skills

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  Experience in administration and customer service.

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  Proficiency in Microsoft Office and Outlook.

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  Strong reporting and administrative skills.

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  Experience with badging at an airport.

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Additional Skills & Qualifications

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• Ability to obtain and maintain an airport security clearance, customs seal, and/or USPS security clearance.
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Why Work Here?

We offer a comprehensive benefits package, including insurance and paid time off for holidays, personal days, vacation, and sick leave. We also have recognition programs and incentives to reward hard work and dedication.

Work Environment

This position is based in an office setting with a shift from Monday to Friday, 9:00 am to 5:30 pm. The role is temporary for 3-6 months, with the possibility of becoming permanent or transitioning to a different role based on performance and availability.

Job Type & Location

This is a Contract position based out of San Francisco, California.

Pay and Benefits

The pay range for this position is $27.50 - $27.50/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Oct 8, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.