Administrative Specialist

Job Title: Administrative Specialist

Work Place Flexibility: Onsite

Legal Entity: Entergy Operations, Inc.-EOI

This position will be filled as a Specialist-Admin I, II, III, or IV depending on skills and qualifications

**** Candidate must be SASS Test Recommended ****

Job Summary / Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job Duties and Responsibilities

n
• n

  Provide secretarial and administrative support to department manager.

  n
n
• n

  Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.

  n
n
• n

  Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

  n
n
• n

  Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

  n
n
• n

  Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

  n
n
• n

  Be proactive in forwarding work issues to the appropriate managers/supervisors.

  n
n

Minimum Requirements: Education

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum Requirements: Experience

Specialist-Admin I: 0-2 years of experience

Specialist-Admin II: 2-4 years of experience

Specialist-Admin III: 4-6 years of experience

Specialist-Admin IV: 6+ years of experience

Minimum Knowledge, Skills and Abilities

Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met

Highly organized, can juggle many tasks at once, not easily overwhelmed

Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment

Excellent interpersonal skills

Communicate effectively with existing and prospective investors

Ability to listen and communicate effectively both written and oral

Ability to build successful working relationships both internally and externally

Strong calendar management skills

Proficient in MS Office (Word, Excel, Outlook and PowerPoint)

Minimum Requirements: Certifications / Licenses

Must be EEI SASS test recommended.

Primary Location: Mississippi-Port Gibson Mississippi : Port Gibson

Job Function : All Other Jobs

FLSA Status :Nonexempt

Relocation Option: No Relocation Offered

Union description/code : GGNS-Admin- IBEW Local 605

Number of Openings : 1

Req ID:

Travel Percentage :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere ( to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall,