Administrative Services Coordinator (Mon EMS)

Administrative Services Coordinator

At Monongalia EMS, the Administrative Services Coordinator will play a key role in overseeing all non-clinical operations, including office management, facilities maintenance, inventory and supply management, potential supervision of administrative staff, business analytics, management of contractual relationships, fostering operational innovation, and ensuring privacy standards and compliance.

Minimum Qualifications:

Education, Certification, and/or Licensure:

Bachelor's degree or equivalent.

Valid Driver's License.

Experience:

Experience working in Healthcare and/or Emergency Services Administration or Operations.

Preferred Qualifications:

Education, Certification, and/or Licensure:

Master's Degree in business, management, healthcare, operations or related field.

Three (3) plus years in a Healthcare and/or Emergency Services Administration or Operations.

Five (5) plus years in a similar role with progressive advancement.

Core Duties and Responsibilities: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Responsible for managing all administrative staff, fostering a culture of professionalism, collaboration, and continuous improvement. Empowers team members through clear direction, ongoing training, and regular performance evaluations, promoting autonomy and accountability within the workforce. Provide training and support to administrative staff to enhance their skills and knowledge.

2. Coordinates and strategizes long-term organizational planning, aligning objectives with overarching goals. Independently oversees and optimizes office operations, exercising professional judgment to enhance efficiency and effectiveness.

3. Oversees office and billing operations, grant and policy management, negotiates contracts, manages vendor relationships, develops and oversees office standard operating procedures

4. Develops system of data collection and analysis to operational problems.

5. Takes ownership of vendor relationships, proactively seeking out new partnerships and negotiating contracts to ensure cost-effectiveness and quality service delivery. Develops and manages comprehensive office operating procedures, leveraging expertise to streamline workflows and uphold standards of excellence.

6. Work closely and transparently with all external partners, including third-party vendors and consultants.

7. Oversees corporate compliance initiatives.

8. Maintains vigilant oversight to ensure all regulatory functions are compliant and up to date, conducting thorough assessments and implementing necessary adjustments promptly. Takes charge of regulatory audits, demonstrating a deep understanding of healthcare billing coding and compliance requirements and swiftly addressing any discrepancies.

9. Overseas logistics, fleet, and facility maintenance.

10. Other duties as assigned.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to lift, push, pull and transfer boxes and/or equipment up to twenty-four pounds

Ability to twist upper body while moving boxes and/or equipment

Ability to stand, walk, climb, balance, reach, stoop, bend and crouch for extended time periods

Ability to smell and identify odors

Ability to use close, distant and peripheral vision, depth perception, and visual focus

Ability to clearly hear and interpret voice and telephone communication