Administrative Project Coordinator

Aviation

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. The Administrative Project Coordinator position supports local Business Group operations, Area Management, and Project Managers. Primary responsibilities include assisting project managers in performing the project financial support functions for the Area, as well as assisting in providing project administrative support. This position follows practices and procedures in accordance with HDR policies, HDR best practice processes, HDR accounting principles, and federal government compliance standards.

Primary Responsibilities Include

• Assist the project manager and design leads with project cost development and approvals including tracking numerous subconsultants.
• Analysis, developing, and reporting associated with various project control job duties, such as agreements, cost control, cost estimation, earned value management (EVM), projections, variance analysis, schedules, workload staffing, and technical project reviews. Input project data into internal data systems
• Assist project the manager and task leads with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management
• Development of contracts, subcontracts, and supplemental agreements
• Order and monitor insurance certificates
• Create and manage project documents and files, hard copy and electronic
• Schedule and participate in Project Reviews
• Word processing, editing, formatting, and proofreading of technical deliverables
• Assist with the development, tracking, and updating of the project schedule
• Work with HDR task leads and team members - organize and track internal HDR deliverables across multiple offices, as well as subconsultant, including reminders and coordination with leads on schedule tracking
• Organize and schedule project meetings and assist in the preparation of meeting agendas and detailed minutes.
• Assist with preparing project progress reports for monthly invoicing

Preferred Qualifications

• Highly organized, detail oriented and strong communicator
• Excellent at multi-tasking with minimal supervision

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.