Administrative Manager

Office Manager

Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines. Creating an office budget and ensuring all employees adhere to the requirements. Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required. Create and manage monthly expense reports by location. Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits. Tracking all employee training requirements for new hires and current employees by sending out weekly reports. Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time. Tracking all PTO, sick leave, and other time off employees. Liaison between employees and payroll manager regarding any payroll-related questions. Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc. Assist when new projects during construction and opening phases. Answering the phone at a reception desk or in a specific department and transferring calls as needed. Sorting and delivering incoming mail and collecting and sending outgoing mail. Creating documents, maintaining databases, and sending memos and emails. Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals. Running errands and making deliveries around the office or to external parties. Collecting, filing, and organizing office documents, such as reports and confidential records. Managing digital document filing, including encrypted documents and email correspondence. Preparing or processing invoices or estimates. Packaging and shipping company materials. Assist with the airport badging process (EWR, LGA, JFK). Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time.

Skills and Qualifications: 3 years of experience. Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.). Proficient in ADP. Fluent in English. Driving license. Organizational skills. Excellent communication abilities, including speaking, writing and active listening. Effective organization and time management skills, like prioritization, multitasking, and planning. Great customer service skills, including a personable and positive attitude. High typing speed and accuracy. Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications. Problem-solving, critical thinking, and decision-making abilities. Ability to work independently with little-to-no supervision. Keen attention to detail. Comfortable in a fast-paced environment. High School diploma or equivalent. Must be able to pass beginner to intermediate level excel test.