Administrative AssistantOrlando, FL

Administrative Assistant - AdventHealth Medical Group

At AdventHealth Medical Group, you can be part of a team of driven professionals providing compassionate care to the communities across nine US states. With a coalition of over 2000 physicians, we are ready to serve a wide variety of needs and communities. Through innovation, quality patient care and physician leadership, our focus is on adapting to the changing landscape of health care while remaining dedicated to improving the health and wellness of the people and communities we serve.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The administrative assistant provides general administrative support to professionals within the organization including, but not limited to, one of more vice presidents, directors, associate directors, office managers or physicians. General duties include maintaining office supplies, files and records in accordance with internal procedures, receiving and referring visitors and telephone callers, responding to routine requests for information, opening and distributing mail, responding with form letters to routine requests, typing routine letters and memoranda, assembling relevant data and compiling information as directed, producing a variety of correspondence and reports and maintaining appointment calendars.

Composes, types and distributes correspondence such as letters, memorandums, policies, reports, and presentations from either notes, drafts or dictation in an accurate, neat and timely manner.

Manages multiple schedules and coordinates meetings and conferences. Prepares meetings in advance including, but not limited to, materials, location and food if necessary.

Reviews, authorizes and submits payment authorization vouchers to accounts payable.

Ensures a smooth on-boarding process for new providers/practices using the administrative tools provided.

Provides support for physician for scheduling appointments, meetings, travel, etc.

Performs a daily reconciliation of payment batch and corrects any discrepancies prior to the daily close as applicable.

Must be willing to float to other practice and departments, within reason, when patient load, vacation schedules or other situations make it necessary.

Qualifications

The expertise and experiences you'll need to succeed:

Minimum Requirements:

• High school graduate or equivalent required
• Proficient with Microsoft Windows
• Ability to communicate in English
• Demonstrates interpersonal skills by effectively communicating with all levels of management, staff and outside vendors and patients
• Obtains a strong emphasis on organizational skills, strong attention to detail, and ability to multitask

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Physician Services

Organization: AdventHealth Medical Group Central FL

Schedule: Full-time

Shift: 1 - Day

Req ID: 25031095

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.