Administrative Assistant Providence St. Johns Health Center PT $24/HR

At Towne Park, It's More Than A Job, You Can Make An Impact

A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experiences. When you work with us, you have an opportunity to impact the millions of patients, visitors and guests we proudly serve. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else's day and make an impact. When we see a customer, a client or one of our own team members smile, we know we made an impact. It's why we do what we do. Towne Park is a place where you can make a difference and create smiles every day.

Site Administrative Assistant

The Site Administrative Assistant provides site management with general administrative support services by executing administrative systems, procedures, and policies, and monitoring administrative projects.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform all functions.

• Copies, files and scans documents. Assists department with administrative duties as requested excluding scheduling and timekeeping management. Assists with completion of reports as requested.-25%
• Assists with ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.-25%
• Other clerical/administrative duties as assigned. Maintains pleasant, friendly and professional demeanor with all guests, co-workers, and clients. Acknowledges and greets guests within five feet with a professional and friendly demeanor.-25%
• Uses guest last names during interactions. Uses salutation of the day and welcomes guests to the location. Practices proper Towne Park phone etiquette.-25%

The total amount of time for all functions of the job - 100%

Qualifications

Education: High school diploma or general education degree (GED)

Required Licensure, Certification, etc.: Must be at least 18 years of age and be able to pass a criminal background and drug screen

Work Experience: One to three months related experience and/or training without Diploma or GED; OR equivalent combination of education and experience

Knowledge: Understanding of supply management and inventory control. Knowledge of administrative and clerical procedures. Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records

Skills: Ability to read and write standard English language. Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write correspondence. Ability to manage processes, analyze information, and problem solve. Strong verbal and written communication a must; reporting skills, administrative writing skills. Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, and Outlook), the internet. Ability to work flexible hours, including evenings and weekends as needed. Ability to work independently to effectively plan and set priorities to accomplish required tasks. Data entry proficiency

Scope

Authority to Act: Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department.

Budget Responsibility: The employee has control over resources available only.

Working Conditions & Physical Demands

The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting Requirements Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Working Environment The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel Travel of up to 5% may be required.

Acknowledgement And Acceptance

I understand that every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties that I will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment of the position. I accept that at any time there may be modifications or changes to the above job description.