Administrative Assistant - Kiewit Power Delivery

Requisition ID:

Job Level: Entry Level

Home District/Group: Kiewit Power Delivery

Department: Administration

Market: Power

Employment Type: Full Time

Position Overview

We are currently looking for a proactive Administrative Assistant to support our growing demands at Kiewit Power Delivery. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Power Delivery is a full-service engineering and construction solutions provider, completing projects of all sizes and complexity. Across North America, our experience spans all transmission and distribution market aspects from high-voltage overhead and underground transmission to distribution design, automation design and construction capabilities. With these broad capabilities, we operate in the electric utility, renewable energy, industrial, and oil and gas markets.

Location

This position is located out of our Westlakes, TX office.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)

• Collaborating with and supporting team members, working on key projects and initiatives

• Managing key expense reports, invoicing and purchasing card transactions

• Managing and scheduling inter-group and cross-company meetings involving department staff

• Coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering)

• Provide reception support when needed

• Onboarding of craft and staff employees

Qualifications

• At least 2 years of administrative support experience required

• A bachelor's or associate’s degree related to the role strongly preferred

• Strong written and verbal communication skills

• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment

• Previous track record of successfully meeting deadlines and project expectations

• Ability to work with people at all levels of the organization, including senior leadership, as needed

• Outstanding attention to detail and strong organizational skills

• Ability to maintain strict confidence of important, sensitive information and materials

• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Company: Kiewit