Administrative Assistant

About Us

We are one of the nation's leading providers of industrial solutions, serving as the single-source for our client's custom shell and tube heat transfer equipment. Our fully integrated shop services include state-of-the-art technologies, engineering, design, manufacturing, fabrication, maintenance, and repair.

Job Summary

About Us:

Ohmstede Ltd. An EMCOR Company, is the largest manufacturer of shell and tube heat exchangers in the United States. We offer our clients fully integrated turnaround, specialty maintenance, and heat exchanger fabrication via our state-of-the-art repair and fabrication facilities. Through the years, we've earned our customer's trust and a reputation for expert quality service, accountability, and for being a single point of responsibility on all the projects we manage ---- regardless of project size or tight deadlines.

• Admin Duties / Estimating & Purchasing Assistant

• Answer phones and assist callers

• Greet/assist walk-in customers/applicants/vendors

• Copy and distribute Work Order Releases (WOR) from coordinators and ITPs from QC to shop

• Receive paid purchase orders from accounting and scanned purchase orders from receiving, match copies and file in paid A/P files

• Archive paid A/P files in boxes and send to storage

• Enter new jobs in AS400 in A/R absence or when extra assistance is needed

• Enter all new RFQs in QuoteTracker, print out all RFQ attachments, upload attachments to SharePoint, make RFQ folders and bring folders/attachments to estimator)

1. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/D/V

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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ID

Company Ohmstede Ltd.

Category Administrative Services

Position Type Full-Time

Posted Date 3 days ago (10/14/2025 2:00 PM)