Administrative Assistant

Administrative Assistant

Hammond, LA, US, 70403

Barriere Construction

Position Summary:

The Administrative Assistant will provide high-level administrative support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. The Administrative Assistant must be creative and enjoy working alongside Project Managers, Estimators, and other support staff within the business operations. The ideal individual will have the ability to exercise good judgement in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties and Responsibilities:

• Bid preparation - maintains bid list; maintains LAP meeting information and reports in estimating database; orders plans for bids; requests bid bonds and prepares bid documents; prospective work for estimators; prepares and mails outgoing correspondence; faxes, copies, files.
• Executes contracts requests payment, performance, and retainage bonds; prepares subcontracts and additional documents for LDOTD and Federal Aid projects; requests insurance and certificate
• Prepares and issues purchase orders and change notices
• Reviews purchase order claims and contracts
• Assists accounting department in verifying pricing and receipts of purchased products
• Contacts suppliers on adjustments, incorrect materials/supplies, delivery delays, etc.
• Prepares special reports, studies, statistical analyses, brochures, etc. per supervisor's request
• Maintains group calendar from employee training and vacation schedules
• Registers Estimators and Project Managers for seminars/bids
• Organizes and maintains file systems, and files correspondence and other records, including some A/P & A/R filing and file maintenance
• Orders and maintains office supplies
• Prepares and drops off packages at post office; logs in timesheets and prepares outgoing interoffice mail
• Answers incoming calls and greets incoming applicants and visitors
• Abides by all Barriere safety regulations
• Other duties as assigned

Required Experience: Minimum one (1) year experience in construction industry or industrial industry

Required Knowledge, Skills and Abilities:

• Advanced
• Written and oral communication skills
• Problem analysis and problem-solving skills
• Ability to work well with others at all levels of the organization
• Ability to work under pressure
• Interpersonal skills and the ability to handle sensitive and confidential information
• Proficient
• Organizational and time management skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and other database software applications

What CRH Offers You:

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A culture that values opportunity for growth, development, and internal promotion

About CRH:

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

Barriere Construction, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.