Administrative Assistant

FCD Administrative Assistant

We are seeking a dedicated and detail-oriented FCD Administrative Assistant to support our team with various administrative tasks and accounting needs. This role will involve managing department-level accounting activities, providing general administrative support, and assisting with community outreach efforts.

Responsibilities

• Manage and support accounting needs for the department, including purchase order issuance, budget tracking, and payment processing.
• Provide general administrative support for the FCD, including reserving meeting rooms, creating schedules, and ordering supplies.
• Schedule department meetings and prepare agendas and materials.
• Coordinate responses for litigation holds and manage team-building activities.
• Oversee FCD production fleet vehicles for usage, maintenance, tracking, plating, and distribution.
• Support West Coast Operations by tracking visitors and managing resources.
• Develop and implement processes to address site-wide needs, such as evacuation procedures.
• Create training materials for visitors to the Gardena facility, including safety requirements and resource scheduling.
• Stock and maintain cafeteria and office supply rooms, and oversee mail rooms.
• Prepare hoteling work areas for visitors and support fitness center operations.
• Coordinate and support external affairs, including community events and donation drives.

Essential Skills

• Minimum 3 years of general office or department support experience.
• Proficiency in MS Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently and collaboratively.

Additional Skills & Qualifications

• Familiarity with SharePoint, Visio, and Project is preferred.
• Bilingual in English and Japanese (speaking, listening, reading, and writing) is preferred.

Work Environment

The position is based in Gardena and Carson campuses. You will work in a professional office environment that requires maintaining organized and clean workspaces. The role involves supporting both on-site and off-site activities, including managing resources for visitors and coordinating community outreach programs.

Job Type & Location

This is a Contract position based out of Gardena, California.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Gardena,CA.

Application Deadline

This position is anticipated to close on Oct 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.