Administrative Assistant

Administrative Assistant - Grace Medical Center

Baltimore, MD

GRACE MEDICAL CENTER

NEW PHASES FFS

Full-time - Day shift - 8:00am-4:30pm

Clerical/Administrative

$17.54-$30.09 Experience based

JOB SUMMARY:

To provide administrative and secretarial support for the departments within GMC.

KEY RESPONSIBILITIES:

• Manages all aspects of the Director's and department's meeting needs.
• Coordinates meetings as delegated to include necessary participants, appropriate room, food, conference call capabilities, agendas, pertinent materials, handouts, presentations, etc.
• Ensures that all participants are aware of meetings and the deliverables through confirmations and meeting agendas.
• Completes minutes as delegated in an accurate and timely manner and distributes as required.
• Effectively manages the Directors' daily schedules, keeping in mind travel needs.
• Effectively manages office functions.
• Determines appropriate system for filing; establishes and maintains files so information is readily retrievable, archives documents as necessary.
• Maintains a neat and organized appearance in the office.
• Opens and sorts mail daily.
• Orders, maintains, and monitors inventory of office supplies.
• Processes work (e.g. Expense reports, budget reviews, check requests, time and attendance, travel requests, policy reviews/updates accurately and promptly.
• Handles delegated assignments thoroughly and efficiently.
• Examples include copier, customer service, and/or travel registration assignments.
• Anticipates needs of the Director and ensures that work flows in a smooth, proactive manner.
• Effectively communicates (verbally, in writing, and in email) with all department customers.
• Communicates clearly and positively with all customers to include other department staff, clinical staff, physicians, executive team members, and GMC management team members.
• Handles requests from the Director in a confidential, proactive manner.
• Updates information as necessary to include policies and procedures, plans, phone lists, meeting member lists.
• Supports the Core Purpose and Values of LifeBridge.
• Displays the values of Innovation, Compassion, Accountability, Respect and Teamwork.
• Works collaboratively with colleagues, staff and leadership to support quality and compassionate care for our patients.
• Communicates proactively and positively in all customer interactions.

REQUIREMENTS:

• Minimum of 1 year of experience required; 3+ years of experience preferred.
• HS Diploma or equivalent preferred.

WHO WE ARE:

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

WHAT WE OFFER:

Impact: Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients.

Growth: Opportunities for professional development, including tuition reimbursement and advanced certification.

Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support improving both workflow efficiency and patient outcomes and allowing you to work at the top of your license.

Benefits: Competitive compensation (additional compensation such as overtime, shift differentials, premium pay, and bonuses may apply depending on job), comprehensive health plans, free parking, and wellness programs.

Why LifeBridge Health?

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region: Sinai Hospital of Baltimore, Grace Medical Center, Northwest Hospital, Carroll Hospital, and Levindale Hebrew Geriatric Center and Hospital. Our organization thrives on a culture of CARE BRAVELYwhere compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare. LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.