Adjudication Administrative Assistant

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Position Location: Washington, DC. U.S. Citizenship is required due to government contract requirements and/or clearance requirements.

Overview

Under the guidance of the onsite Government management team, the Administrative Assistant performs a variety of administrative and secretarial functions for the Director or Assistant Directors. The role includes coordinating a large volume of information, maintaining schedules and confidential information, and ensuring deadlines are met.

Responsibilities

• Answer incoming calls in a professional manner; forward messages or resolve calls as warranted.
• Organize, type, collate, and file sensitive material.
• Maintain the Agency/Center and Director calendars, guest log, appointments, and activities.
• Review incoming documents and take appropriate action or distribution.
• Track and monitor the status of memoranda, correspondence, and taskers.
• Inform personnel of overdue items and upcoming deadlines; format and follow department procedures for processing documentation.
• Assist with travel arrangements using online Travel Manager System.
• Prepare briefing materials and compile reports; prepare written communications using MS Word, PowerPoint, Publisher, Excel, and SharePoint.
• Provide support to other projects or tasks as required; receive deliveries and arrange outgoing shipments.
• Stock and maintain photocopy and facsimile machines and supplies; manage incoming/outgoing administrative mail.
• Maintain awareness of internal security and adhere to restricted area policies.

Qualifications

• Types at least 50 words per minute with minimal errors.
• Ability to adapt to procedural changes and work independently at various organizational levels.
• Strong organizational, time management, and attention-to-detail skills.
• Ability to manage multiple MS Outlook calendars for personnel, leave, training, and conference rooms.
• Excellent written and oral communication skills; ability to draft memoranda and reports.
• Ability to analyze facts, evaluate information, and draw conclusions; ability to interpret regulatory material such as the Foreign Affairs Manual Volume III (FAM-Personnel).
• HS Diploma (2-year college degree preferred); 3+ years of experience with office software (MS Word, Excel, PowerPoint, Publisher, Outlook) and 2+ years as an Administrative Assistant in an office environment; 1 year of executive-level support preferred.
• Demonstrated experience with document management, preferably for a legal department or similar office; ability to prioritize and organize multiple workflow duties.

Compensation and Benefits

Hourly Rate: $27.86/hour. CGI offers benefits to eligible professionals, including participation in a Share Purchase Plan (SPP), 401(k) Plan, and other benefits determined by service contracts. Benefits may include Paid Time Off, paid federal holidays, and health and welfare benefits.

Equity and Inclusion

Qualified applicants will be considered for employment without regard to race, ethnicity, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military/veteran status, marital status, sexual orientation or gender identity, or other legally protected status. CGI provides reasonable accommodations to qualified individuals with disabilities. For accommodations, please email and reference the Position ID.

Additional notes: CGI makes no discriminatory disclosures related to pay; background investigations may be required and may include a credit check depending on the role and government clearance. All CGI offers of employment in the U.S. are contingent upon successful background checks as applicable.