Accounts Payable Supervisor

Accounts Payable Supervisor

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to lead and enhance our financial processes and operations. The ideal candidate will possess a strong background in finance or accounting and will be responsible for overseeing the accounts payable function to ensure accuracy, efficiency, and compliance.

Responsibilities:

• Audit and validate expense submissions for proper authorization and accuracy.
• Redesign and implement improvements to financial processes and operational procedures.
• Monitor daily invoice processing to ensure precision and timely completion.
• Act as a primary contact for resolving complex billing issues and inquiries.
• Foster strong working relationships across departments and accounting teams.
• Verify the integrity of accounts payable records and their integration with general ledger systems.
• Contribute to the development and interpretation of financial procedures aligned with accounts payable standards.
• Support month-end closing activities and conduct specialized financial analyses.
• Compile and manage operational budgets across multiple locations within the procurement platform.
• Prepare accruals related to accounts payable for monthly financial close.
• Review vendor statements and expenditures for consistency with invoicing, recommending corrective actions when discrepancies arise.
• Establish and maintain a streamlined payment distribution system to ensure prompt processing.
• Coordinate payment scheduling and collaborate with internal teams for comprehensive transaction oversight.
• Manage vendor onboarding and master data, including IRS compliance for W-9 and other forms.
• Handle ACH banking details for vendor records and assist with electronic payment system implementations.

Essential Skills:

• Minimum of 5 years in a supervisory finance or accounting role.
• Familiarity with enterprise financial systems and internal control frameworks.
• Proven ability to delegate tasks and manage reporting responsibilities effectively.
• Skilled in data entry and financial software applications.
• Excellent time management and organizational capabilities.
• Advanced proficiency in Microsoft Excel, including pivot tables and vlookups.
• Hands-on experience with SAP or other ERP systems.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Strong analytical and numerical reasoning skills.
• Comfortable working under pressure and meeting tight deadlines.

Additional Skills & Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline (preferred).
• Commitment to completing projects despite challenges and identifying process improvements.
• Adaptability to diverse perspectives and evolving business strategies.
• Experience managing a team to process 2500 invoices/month between 5 AP Specialists.
• Experience with AP Accruals, Journal Entries, and Month-End Close.

Work Environment:

This position requires a full-time commitment with a schedule of three days in the office and two days remote after an initial three-month in-office period. The work involves managing a high-volume invoice processing environment and requires adaptability to a mixed management style. Our team values collaboration and efficiency, striving to improve standard operating procedures continuously.

Job Type & Location:

This is a Permanent position based out of Lake Forest, California.

Pay and Benefits:

The pay range for this position is $85000.00 - $90000.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a hybrid position in Lake Forest, CA.

Application Deadline:

This position is anticipated to close on Sep 12, 2025.