Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable activities, ensuring accurate and timely processing of invoices, payments, and vendor records. This role requires strong attention to detail, excellent organizational skills, and the ability to work both independently and as part of a collaborative accounting team.

Key Responsibilities

• Manage the Accounts Payable inbox, ensuring timely review and response to all communications.
• Receive, review, and process invoices into the accounting system with accurate GL coding and compliance with company policies.
• Verify appropriate documentation and approvals for all invoices.
• Prepare and process check runs, credit card payments, and ACH transactions.
• Investigate and resolve discrepancies or issues related to invoice processing.
• Maintain positive vendor relationships and respond to inquiries regarding payments and account status.
• Maintain and update vendor records.
• Prepare and maintain accounts payable reports, ledgers, and schedules.
• Assist with month-end and period-end closing activities related to accounts payable.
• Prepare and distribute annual 1099 forms.
• Perform other duties as assigned to support the Accounting Department.

Preferred Skills & Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 2 years of accounts payable experience.
• Proficiency with accounting software (Sage Intacct experience preferred) and Microsoft Excel.
• Strong organizational, time management, and attention-to-detail skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proven ability to meet deadlines.