Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist who will be responsible for processing vendor invoices and disbursements with meticulous attention to purchase order numbers, vendor details, tax, and discount accuracy. The role involves comparing subcontractor invoices to purchase orders or contracts to verify gross, retention, and net costs. You will reconcile vendor statements and follow up on missing invoices or outstanding issues, collaborating with Purchasing and Project Managers to resolve any invoice discrepancies. Utilizing document management software to route invoices for approval is also a key part of this role.

Responsibilities

• Process vendor invoices and disbursements accurately.
• Verify subcontractor invoices against purchase orders or contracts.
• Reconcile vendor statements and address outstanding issues.
• Collaborate with Purchasing and Project Managers to resolve discrepancies.
• Utilize document management software for invoice approvals.
• Troubleshoot and resolve complex vendor and payment issues.
• Process lien waivers and allocate purchasing card costs as needed.

Qualifications

• 1+ year of Accounts Payable experience.
• 1+ year of intermediate Excel experience.
• Ability to work in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Experience with specific systems such as the person or Wensoft is preferred.
• Open to candidates eager to learn and grow, even without multiple years of experience.

Work Environment

This position offers the flexibility to work fully remote, with the option to work on-site if near a company location. The role primarily follows central hours with flexible start and end times, maintaining a 40-hour work week. Enjoy the benefits of working in a national company with the team culture and creative spirit of a local business, and grow in a supportive environment with opportunities for advancement.

Pay and Benefits

The pay range for this position is $25.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 17, 2025.