Warehouse Buyer

The Warehouse Buyer is responsible for managing the procurement process to obtain products needed for the Warehouse, consistent with considerations of quality, reliability of source, compliance with professional, regulatory or accreditation standards and urgency of need. Manage daily operation process to fulfill all requisitions received at the Warehouse. Manage PAR levels and maintain adequate balance of inventory based on consumption patterns. Maintain open communication with Supplier/Vendor representatives to ensure product availability, backorder management and timely replenishment. Ensure accuracy within the system for all purchase order, receiving, item and inventory data and troubleshoot issues. Assist Supervisor and Manager on department workflow and projects to ensure department goals and organizational demands are met.
Qualifications:
Minimum Education
Bachelor's Degree (Required)
Minimum Work Experience
4 years Related and progressive experience (Required)
1 year Experience in health care environment (Preferred)
Required Skills/Knowledge
Possesses a high degree of initiative and proactively approaches responsibilities.
Demonstrates excellent customer service and develops strong internal and external relationships.
Ability to remain organized and clear on tasks. Proactively follows up closes out tasks in timely manner.
Ability to work within tight timeframes and meet strict deadlines.
Demonstrated problem solving skills
Ability to maintain clear communication with staff, departmental management, clinical staff and end users
Intermediate proficiency with excel
Functional Accountabilities
Procurement

• Initiate the purchase of products needed for the Warehouse and follow up on orders through delivery.

• Determine purchase methodology, compose purchase orders and collaborate with Suppliers to verify product availability and establish delivery dates that meet the demands of the organization.

• Respond to changes in demand and purchasing patterns to ensure timely delivery of products.

• Manage and meticulously monitor Supplier backorders. Communicate and escalate back orders to key stakeholders and partner in identifying approved product substitutes.

• Ensure accuracy of purchase orders, item attributes, inventory, receiving and troubleshoot errors and issues.

• Manage discrepancies related to PO, invoices and receiving to ensure appropriate resolution. Maintain record and management of open purchase orders.

• Utilize Supply Chain technology, tools other resources to efficiently and effectively execute and manage purchase orders.

• Strategically source individual orders for best price and value. Partner with clinical and other supply chain teams on savings opportunities.

• Establish PAR levels and maintain adequate balance of inventory based on consumption patterns; adjust ordering patterns to meet fluctuations in demand and supplier lead times.

• Manage and adjust system PAR levels and reorder points to ensure adequate inventory availability.

• Partner with Inventory Control team to ensure accurate inventory levels of all products. Assist in reconciling system and physical inventory counts and make adjustments as needed.

• Manage daily operational process for requisition fulfillment. Follow up, communicate and resolve issues with department requisitions.

• Provide clear communication between staff, clinical end users and Supply Chain Distribution team.

• Provide excellent customer service by answering questions; explaining policies and procedures; researching purchase options, and/or resolving any other customer-related needs.

• Identify and resolve order problems, back orders, product returns and price variances by working with systems, customers and Suppliers to find the best solution.

• Effectively communicate all supply interruptions including stock outs, backorders, and substitutes to staff, clinical end users and departmental management.

• Collaborate and support critical cross functional stakeholders including but not limited to clinical teams, Value Analysis, Distribution, Accounts Payable, Receiving, Finance, etc.

• Maintain strong Supplier relations serving as a liaison for the Supply Chain Department and Organization. Effectively communicate and partner with Suppliers to ensure high reliability of product and service delivery.

• Performs other responsibilities as requested by Supervisor, Manager or Department Head.

• Anticipate and responds to customer needs; follows up until needs are met

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others' ideas and opinions

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

• Use resources efficiently

• Search for less costly ways of doing things

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance