Unit Coordinator - BIDMC, Med/surg Unit BIDMC (36 Hours, Day)

Unit Coordinator

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. Facilitates the smooth & efficient functioning of the unit. Serves as liaison between patients, visitors, and clinicians. This role is responsible for partnering with nurses to coordinate the day-to-day patient flow, including the communications regarding patient admissions, discharges, and transfers. Provides outstanding service for every customer interaction. Farr 3 is a 24-bed inpatient medical-surgical unit at Beth Israel Deaconess Medical Center (BIDMC). The unit provides comprehensive, patient-centered care to a diverse population with a wide range of acute and chronic medical needs. A cornerstone of the unit's success is the Unit Coordinator, who serves as the central hub for communication, organization, and workflow management. This role is essential in ensuring a safe and efficient environment where clinical staff can focus on direct patient care. The Unit Coordinator is responsible for facilitating smooth daily operations, providing exceptional customer service to patients and families, and maintaining an atmosphere of collaboration across the care team. Strong organizational skills, adaptability, and professionalism are critical for success in this role, as the coordinator supports both patient outcomes and staff satisfaction.

Essential Responsibilities:

• Facilitates patient flow through the unit.
• Coordinates admissions with admitting, nursing staff, and admission facilitator.
• Assists providers and ensures availability of needed supplies.
• Obtains and communicates information for requested tests and procedures.
• Coordinates registration process for established protocols.
• Answers patient call lights in a timely manner and responds within the scope of the role, following BIDMC Call Light Standards of Practice.
• Greets and directs patients, families, visitors, and staff.
• Identifies self and provides informative, non-clinical information when requested by patients, families, staff, or visitors.
• Utilizes all available information systems that support unit-based operations, such as provider order entry, bed tracking, nursing call system, as directed, ensuring timeliness of response and accuracy of data input.
• Serves as a point person for resolution of IS issues.
• Maintains basic competency in troubleshooting printer/copier/fax issues.
• Ensures patients are properly charged for equipment, supplies, and outside purchases.
• Coordinates special purchases for patient care needs (e.g., specialty beds).
• Ensures that all equipment in the unit is adequately maintained.
• Maintains equipment logs. Performs/monitors activities related to JCAHO.
• Manages the unit-based patient valuable program.
• Investigates lost belongings, maintains tracking logs, and provides a detailed summary as requested.
• Reports unresolved losses to Operations Coordinator.

Required Qualifications:

• High School diploma or GED required. Associate's degree preferred.
• 0-1 years related work experience required.
• Prior customer service experience.
• Basic familiarity with computers. Ability to navigate at a basic level within web-based applications.

Preferred Qualifications:

Previous administrative experience in a healthcare setting.

Competencies:

Decision Making: Ability to make decisions that are based on specific instructions, standard practices, and established procedures, which generally require little or no supervision.

Problem Solving: Ability to address problems that are routine, somewhat repetitive, and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.

Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by a supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job: Medium work: Exerting up to 50 pounds of force occasionally and or up to 20 pounds of force frequently. Job is physical in nature and employee needs to stand and/or move around through the majority of their shift.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled