Sr Administrative Secretary - Primary Care Admin - Full Time - Detroit

Job Title:Sr. Administrative Secretary – Primary Care Administration

Location:Detroit, MI

Shift:Full-Time | Day Shift

Position Summary

We are seeking a highly organized and adaptableSr. Administrative Secretaryto join our Primary Care Administration team in Detroit. This role provides vital support to leadership by managing calendars, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day operations. The ideal candidate will be a strong communicator, a natural team player, and able to thrive in a fast-paced environment while juggling multiple priorities.

Responsibilities

• Provide secretarial, clerical, and administrative support to the Vice President, Division Head, or Physician-in-Charge.

• Prepare and edit correspondence, reports, and presentations in final form.

• Schedule and coordinate meetings, appointments, and conferences.

• Greet and assist visitors, handling inquiries with professionalism and confidentiality.

• Maintain organized filing systems and records, both electronic and paper.

• Conduct research, compile data, and prepare reports as requested.

• Manage special projects and administrative tasks with minimal supervision.

• Oversee or direct work of lower-level clerical staff as needed.

• Order standard office supplies and assist with routine bookkeeping or billing functions.

Key Attributes for Success

• Organized and detail-oriented

• Strong time management skills

• Adaptable and resourceful

• Effective communicator (written and verbal)

• Collaborative team player

Education/Experience Required:

• High School Diploma or GED required.

• One-year certificate from college or technical school preferred.

• Minimum of3 years office experience with certificateOR5+ years of related secretarial experiencerequired.

• Proven experience with scheduling and calendar management.

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.

• Excellent interpersonal and communication skills, with the ability to interact professionally with internal and external contacts.

• Demonstrated ability to handle sensitive and confidential matters with discretion.

• Analytical skills to prepare reports, manage projects, and support administrative needs.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Additional Information

• Organization: Corporate Services

• Department: System Ambulatory Ops - Admin

• Shift: Day Job

• Union Code: Not Applicable

  Additional Details

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers .

Benefits

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.