Shared Services Coordinator

Shared Services Coordinator

We are seeking a dedicated and detail-oriented Shared Services Coordinator to join our team. This role requires working 100% onsite, Monday through Friday, from 7 a.m. to 4 p.m. The position involves sitting at the front desk and handling various HR operations tasks.

Responsibilities

• Manage the front desk and provide HR operations support.
• Issue temporary badges and handle check-in and check-out processes.
• Manage lost and found items and luggage inquiries.
• Respond to questions via shared email and direct them to the appropriate department.
• Gather timecard data for workers' compensation claims in CAD.
• Conduct I-9 re-verification reach outs and send 90/180-day reminders for updates.
• Support labor law poster management for stores, including confirming needs and placing orders.

Essential Skills

• Proficient in customer service and data entry.
• Experience with Microsoft Office and administrative support.
• Familiarity with Outlook, onboarding, and HR admin tasks.
• Skilled in receptionist duties, calendaring, clerical work, timecard management, I-9 verification, and handling workers' compensation claims.
• Experience with SAP Logon.

Additional Skills & Qualifications

• 1-2 years of experience in a larger, highly matrixed company.
• Attention to detail and customer service experience.
• Ability to multitask and provide general business support.
• Strong communication skills (written and verbal).
• Ability to use resources effectively to find answers to unknown questions.

Work Environment

This position is 100% onsite, with working hours from 7 a.m. to 4 p.m., Monday through Friday. The environment is fast-paced and requires a professional appearance.

Job Type & Location

This is a Contract position based out of Seattle, Washington.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.