Secretary III - Academic Affairs, College of Dentistry

Description
The University of Iowa College of Dentistry is seeking a Secretary to join our office of Academic Affairs ! In this role you will be providing high level clerical support to the Assistant Dean of Academic Affairs. Including coordinating meetings, managing documentation, and assisting in event planning. If you are a passionate and detail-oriented individual, apply today!
For a full job description, please send an e-mail to .
Responsibilities:
• Meeting & Schedule Management:
o Coordinate meeting logistics and record minutes.
o Manage accreditation site visit preparations.
o Collate and distribute various academic data.
• Course Management System Oversight:
o Ensure syllabi consistency and manage updates.
o Coordinate course evaluations and reports.
o Train new course directors on system usage.
• Documentation & Record Keeping:
o Coordinate course records and reviews.
o Assist in data collection for surveys and evaluations.
o Support accreditation requirements and documentation.
• Office Support:
o Liaise with faculty, staff, and students.
o Provide administrative back up support.
o Manage website content and office operations.
o Draft correspondence and marketing materials.
• Event Planning:
o Plan/Organize/Oversee logistics for various events.
• Survey & Evaluation:
o Develop and administer surveys.
o Analyze survey data and create graphics.
• Communication:
o Support of all aspects of the Commission on Dental Accreditation (CODA) requirements, documentation, reporting procedures, and provide logistical support for the site visit.
o Distribute agendas, handouts, and minutes.
Secretary III - GB52 (Merit)
College of Dentistry - Office of Academic Affairs
Salary: $44,557.92
Typical Schedule: Monday through Friday 8:00 am to 5:00 pm
May require occasional overtime.
Qualifications
MINIMUM ELIGIBILITY REQUIREMENTS:
• Any combination of related clerical office experience related undergraduate education and/or post high school clerical training that is equivalent to four years of full-time employment and includes the use of word processing.
Desirable Qualifications:
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with word processing, spreadsheets, presentation, and calendaring software (i.e., Microsoft Office or Google).
• Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities.
• Experience with ICON/CANVAS and AEFIS/course management system.
• Experience with Survey Software (i.e., Qualtrics, or other).
• Event Planning experience.
• Demonstrated exceptional attention to detail and accuracy.
• Experience with virtual meetings (i.e. Zoom or Teams) including creating meetings, inviting and managing attendees, managing polls, and making recordings.
• Experience designing and maintaining website content.
In order to be considered for an interview, applicants must upload a resume (and mark as "Relevant File") to their submission.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 10 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact .
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.