Project Coordinator

Institutional Coordinator Graduate Medical Education

The Institutional Coordinator Graduate Medical Education is responsible for managing and implementing a full range of activities and duties necessary for the operation and ongoing development of the Regional Sites in Southwest Georgia.

Qualifications

• Bachelor's degree in business or healthcare discipline, or associate's degree and four years additional experience (Required)

• Master's degree in business or healthcare discipline (Preferred)

Work Experience

• Three or more years related experience including demonstrated proficiency in Microsoft Office Suite (i.e. Word, Excel, PowerPoint, and Access) and financial management tools

Essential Functions

Placement and Scheduling

• Arrange placement/rotations and clerkship schedules and resident scheduling (i.e. orientation, night call, etc.) for students in ambulatory, inpatient, emergency room, and/or sub-specialty settings

• Support strategic and operational goals of the Phoebe-Academic Medical Education Division at the Phoebe Putney Health System level

• Develop and implement detailed process and system designs for all UGME, GME, Clinical Research, and Community Engagement functions within the department and Regional Sites

Operations and Budget Management

• Serve as the primary contact for issues, problems, and concerns

• Perform basic budgetary functions including completing budget change forms, tracking various expense request forms, and monitoring the status of the budget

• Maintain records and files of budget expenditure information, supplies, student data, office activities, and employee leave and time data

Affiliation and Recruitment

• Lead and manage the process for procuring and updating affiliation agreements and letters of agreement for clinical sites

• Recruitment of sites and faculty

• Collaborate with all educational programs, leadership, and faculty in developing and supporting

Communication and Oversight

• Key communication with community faculty, students, and administration

• Manage Program Managers at Regional Sites

• Oversee student experience at internal and external sites to assure adherence to protocols and standards of LCME

• Ensure available housing is secured for student rotation and resolve issues related to housing and well-being if necessary

Community Engagement and Compliance

• Plan and execute community events related to building partnerships

• Key leader in the clinical rotation development adhering to ACGME requirements