Program Management Assistant

Program Management Assistant

Job Title: Program Management Assistant

Workplace Location: 771 Corporate Drive Suite 750 Lexington, KY 40503

Annual Salary: $60,000

Job Summary: We are seeking a highly organized and proactive Project Management Assistant to support project planning, coordination, and execution, with a strong focus on logistical support. This role is critical in tracking progress, preparing reports, maintaining project documentation, and facilitating stakeholder communication. The ideal candidate thrives in fast-paced environments, communicates clearly, and pays close attention to detail.

Key Responsibilities:

• Assist project managers with planning, budgeting, scheduling, and tracking project timelines, deliverables, and milestones, reporting variances or issues.
• Maintain and update project documentation, prepare presentations, status updates, and reports for C-level leadership or clients.
• Manage tracking information for large shipment volumes, coordinating lead times and delivery schedules to optimize logistics and ensure on-time delivery.
• Facilitate seamless communication with internal teams and external stakeholders to support decision-making and progress tracking
• Contribute to holistic oversight of the entire project lifecycle
• Use project management tools/software to support task tracking and collaboration.
• Utilize accounting software to process invoices, track payments, and maintain accurate financial records.

Skills and Qualifications:

• Bachelor's degree in Business Administration, Project Management, or a related field (or equivalent work experience).
• 13 years of experience in an administrative or project support role.
• Proficiency with MS Office Suite (especially Excel, Word, and PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Problem-solving mindset and willingness to learn.
• Identify and resolve logistical or scheduling issues to minimize disruptions to the project timeline.
• Adaptable and responsive to changing project needs and priorities.

Preferred Qualifications (Nice to Have):

• Certification or coursework in project management (e.g., CAPM, PMP, PRINCE2).
• Experience using project management software.
• Prior experience supporting cross-functional teams.
• Experience in a government contracting environment is highly desirable.

Working Conditions:

• Full-time
• Office Setting
• Some flexibility may be required during peak project periods.