Payroll Tax Specialist

Multi-State Payroll Tax Specialist

We are seeking a detail-oriented and experienced Multi-State Payroll Tax Specialist with a strong background in Workday Payroll and ADP Smart Compliance. The ideal candidate will have direct experience handling tax matters across multiple local jurisdictions. This role is responsible for ensuring compliance with federal, state, and local tax regulations, handling tax filings and reconciliations, and supporting audits and employee inquiries. The ideal candidate will be a proactive problem-solver with deep expertise in payroll tax processes and a strong command of Workday.

Responsibilities

• Process, reconcile, and ensure timely compliance for federal, state, and local payroll tax filings, including quarterly and year-end reports, using Workday.
• Manage tax account setup and maintenance with taxing jurisdictions, including new registrations and updating/closing inactive accounts.
• Monitor changes in tax laws and ensure company-wide compliance.
• Assist with federal and state tax audits, resolve discrepancies, and respond to inquiries from taxing authorities.
• Ensure accuracy of third-party tax filings and deposits.
• Provide tax withholding guidance and resolve escalated tax-related inquiries for employees.
• Support the year-end tax process in Workday, including W-2 accuracy and reporting.
• Update Workday with essential jurisdictional data, such as state unemployment rates and tax account numbers.
• Maintain effective communication with tax authorities and internal stakeholders.

Skills

• High attention to detail and accuracy: Essential for ensuring compliance with complex tax regulations and accurate filings in a deadline-driven environment.
• Strong communication skills: Needed to effectively support employees with tax-related questions and maintain communication with tax authorities and internal stakeholders.
• Proficiency in Microsoft Excel and data analysis tools: Crucial for reconciling complex tax reports, analyzing data, and ensuring accuracy.

Qualifications

• 2+ years of hands-on experience in payroll tax, specifically using Workday Payroll.
• Strong knowledge of payroll tax regulations at the federal, state, and local levels.
• Demonstrated ability to reconcile complex tax reports and filings accurately and on time.
• Proven experience handling tax audits and resolving discrepancies with taxing authorities.

Important to Know

• This hybrid role requires three days a week in the office, with the first 90 days requiring full-time office presence for comprehensive training and onboarding.
• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity.