Payroll & HR Associate

Payroll & HR Associate

Join a leading provider of live entertainment services as a Payroll & HR Associate. This full-time role is based in our Hicksville, NY office and requires a highly organized and detail-oriented individual who is passionate about HR and payroll. You will support our operations in payroll, onboarding, compliance, benefits administration, and general employee support, contributing to unforgettable music experiences.

Responsibilities

• Maintain up-to-date records in Paychex Flex for hires, terms, and changes.
• Manage the HRIS and implement process improvements.
• Assist with biweekly payroll processing.
• Run ad hoc reports including 401(k) census and headcount data.
• Prepare offer letters and manage all onboarding paperwork.
• Complete and file I-9 forms and establish employee records.
• Enter and update employee data in HRIS (Paychex Flex).
• Ensure ACA compliance and assist with 1095-C distribution.
• Coordinate required state compliance training, such as sexual harassment prevention.
• Draft job postings and coordinate interview scheduling.
• Assist in screening candidates as needed.
• Serve as a resource for employee benefit inquiries.

Essential Skills

• 3+ years of payroll processing experience, specifically with Paychex Flex.
• Experience with pivot tables and GL postings in payroll.
• Biweekly and weekly payroll experience.
• Experience with onboarding, benefits, or creating job descriptions.
• Proficiency with payroll and HRIS platforms, with a preference for Paychex Flex.
• Solid knowledge of HR practices and employment law.
• Strong Microsoft Office skills, especially in Excel and Word.
• Excellent communication, interpersonal, and organizational skills.
• High attention to detail and ability to maintain confidentiality.

Additional Skills & Qualifications

• PHR or SHRM-CP certification is a plus.
• Union experience is beneficial.

Work Environment

This role requires in-office work every day in Hicksville, NY, with hours from 9 AM to 5 PM or 10 AM to 6 PM, with potential flexibility. Enjoy a supportive environment to grow your payroll and HR knowledge, and work with a passionate team in a vibrant, creative industry. Benefit from a company-sponsored medical plan, 401(k) with company match, paid vacation and sick leave, and access to voluntary dental, vision, and Aflac insurance plans.

Job Type & Location

This is a Permanent position based out of Hicksville, New York.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Company sponsored medical plan 401(k) with company match Paid vacation and sick leave Access to voluntary dental, vision, and Aflac insurance plans Supportive environment to grow your payroll and HR knowledge and skills Work in a vibrant, creative industry with a passionate team

Workplace Type

This is a fully onsite position in Hicksville,NY.

Application Deadline

This position is anticipated to close on Oct 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.