Operations & Grants Support Coordinator

Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
**Please include a cover letter with your application; submissions without one will not be reviewed**
Working under the direction of the Director as well as Tearney Lab and Wellman Center for Photomedicine leadership, the Financial Coordinator works closely with the Principal Investigator, Director, grant administrators and others to support the laboratory. Participates in a range of activities that contribute to the effective administration of the lab, including support to pre- and post-grant awards, such as collating materials for applications and submitting documents for budget preparation. Coordinates and performs internal and external meeting management, including arranging donor presentations; collaborates with Development as needed. Engages in supply management through tracking, ordering and maintaining lab supplies. Provides administrative assistance, including prepares documents, presentations and other materials.
Builds working relationships and collaborates effectively with internal and external personnel. Serves as an effective representative of the lab. Able to work independently to troubleshoot and resolve roadblocks in processes.
WORKING CONDITIONS:
Normal office conditions. May be exposed to research laboratory environment to include typical hazards such as chemicals, fumes, lighting and noise. May experience periods of prolonged sitting and computer work. May need to work off-schedule hours to accommodate meetings or other lab needs.
Job Summary
The Financial Coordinator is a member of the finance team and is primarily responsible for processing expenses for attending MDs, Fellows, Residents, Divisions, and Administration. He/she will also be tracking and monitoring professional funds and divisional spending. The Financial Coordinator works closely with the Mass General Brigham (MGB) Materials Management (MM) group and internal and outside vendors.
Does this position require Patient Care? No
Essential Functions
-Prepare and process departmental expenses, invoices, reimbursement requests, purchase orders, and other checks.
-Monitor and track professional funds and other miscellaneous sundry amounts for physicians and divisions.
-Deposit all checks received and log on the monthly cash log for MGB.
-Make copies of checks and deposit slips for files and distribute copies of checks according to department policy.
-Assist Staff Accountant in generating backup for the A/P accrual and reclass entries.
-Maintain monthly check log and all financial data in neat and organized files.
-Provide administrative support by mailing checks, filing, ordering supplies, printing reports, etc.
Qualifications
Education
Associate's Degree Finance required or Associate's Degree Accounting required
Can this role accept experience in lieu of a degree? Yes
Licenses and Credentials
Experience
Experience in financial management, budgeting, or a related role within the healthcare sector 1-2 years required
Knowledge, Skills and Abilities
- Strong analytical skills with the ability to interpret complex financial data.
- Familiarity with healthcare finance regulations and reimbursement models.
- Excellent communication and interpersonal skills.
- Proficiency in financial software and Microsoft Excel.
- Detail-oriented with a high level of accuracy in financial reporting.
- Ability to work collaboratively in a team and across departments.
Additional Job Details (if applicable)
The responsibilities listed are generally applicable across roles. However, please note that responsibilities for research-focused positions may differ.
A complete list of the specific duties and skills required for this position is located on the Wellman Center website:
Remote Type
Onsite
Work Location
40R Blossom Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$21.78 - $31.08/Hourly
Grade
4
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.