Office Manager (Shoreline Amphitheatre)

Legends & Asm Global

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

The Role

The Office Manager performs a variety of administrative and operational functions in support of the Legends office on event days and non-event days. The Office Manager will report directly to the Regional Finance Manager.

Essential Functions

• Assist General Manager in preparing weekly forecast reports
• Daily reconciliation of cash and credit card transactions
• Ensure a timely and accurate month end closing process
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Process invoices.
• Assist in payroll, staffing, and new hire onboarding.
• Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed.
• Help organize and maintain common office areas.
• Retrieve, screen and deliver mail correspondence.
• Coordinate and make arrangements for conferences and meetings.
• Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions.
• Contributes to team atmosphere of Legends.
• Other duties and special projects as assigned.

Qualifications

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's Degree Preferred.
• Must be able to lift 25lbs and be able to sit and/or stand for extended periods of time.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Dynamic, outgoing, high-energy personality.
• Resilient competitive work-ethic.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Ability to interface with all levels of the organization.
• Excellent organizational skills.
• Proficient in excel, database and internet searching skills.

Compensation

Competitive salary range of $68,640 - $74,000 commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Working Conditions

Location: On Site- Shoreline Amphitheatre- Mountain View, CA

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.