Office Coordinator

Office Coordinator

The Office Coordinator will collaborate closely with the Operations or Facilities Manager to support all facilities-related activities. This role is committed to delivering premier client service, managing a variety of assignments in a team-oriented environment. The Office Coordinator should exhibit strong communication skills, the ability to multitask, and effectively prioritize office workload. Key duties include ensuring completion of office tasks and serving as the primary point of contact for facilities-related issues with property management.

Responsibilities:

• Coordinate and assist with office-related activities, including requests from various departments both locally and nationally, as well as consulting.
• Collaborate on project-related tasks and larger scope facilities-related requests and projects.
• Manage the security access control database and create and distribute security badges or key fobs.
• Oversee payment of office-related invoices and track expenses.
• Maintain a working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary.
• Act as the point of contact for various vendors to resolve questions or issues.

Essential Skills:

• Data entry
• Administrative support
• Customer service
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint)
• Strong verbal and written communication skills
• Ability to articulate information and respond to questions clearly
• Ability to collaborate and work effectively across functions, departments, and teams

Additional Skills & Qualifications:

• High School Diploma/GED required
• Minimum of 1 year of related experience required, office support experience preferred
• Experience in a professional services environment preferred
• Proven commitment to providing exceptional client service
• Strong planning and organization skills
• Ability to effectively prioritize assignments and competing deadlines
• Aptitude for learning internal programs and software

Work Environment:

The role requires working as a receptionist in an office setting, thus front-facing experience is essential. The position may demand some overtime hours to meet deadlines and address urgent office needs.

Pay and Benefits

The pay range for this position is $23.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco, CA.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.