Medical Education Meeting Planning Specialist

Medical Education Meeting Planning Specialist

Work mode: Hybrid

Onsite Location(s): Maple Grove, MN, US, 55311

This position is responsible for the strategic planning and execution of Interventional Oncology & Embolization Medical Education meetings and events, including program logistics and operations, attendee management, and metrics reporting.

At Boston Scientific, we value collaboration and synergy. This role follows hybrid work model, requiring employees to be in our local office three days per week.

Relocation assistance is not available for this position at this time.

Boston Scientific will not offer sponsorship or take over sponsorship of an employment VISA for this position at this time.

Your responsibilities will include:

Meeting Management:

• Build and manage event registration processes using Cvent, ensuring accurate data management, providing attendee support, generating reports, and collaborating with cross-functional teams for seamless event execution.
• Manage program logistics (in partnership with corporate Meeting partners) including sleeping rooms, flights, food and beverage, ground transportation, meeting room set-up, budgets, attendee management, communications, and ordering/shipment of onsite materials.
• Manage surveys and evaluate feedback from the training programs, working closely with the Medical Education Program Leads to make to optimize programs and ensure use of both best practices and new innovative education methods.
• Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Define, track, and maintain budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Maintain and enhance knowledge of the meetings & events industry trends and best-in-class practices.
• Partner with and manage vendors to ensure objectives are being met.

Systems and Metrics:

• Maintain team event calendar (Playbook, Showpad and/or Sharepoint) and oversees enhancements of team tools e.g. Cvent/Salesforce.com integration.
• Run registration reports and presents data metrics to leadership for all Med Ed Program Leads as requested.
• Submit materials for formal approval into the compliance system (APPROVE) and address reviewer feedback.
• Plan and coordinate other projects that contribute to the accomplishment of the medical education goals and objectives

Other:

• Communicate proactively to stakeholders across all levels of the organization.
• Educate cross-functional teams on the meeting and event planning function, providing direction and establishing solutions where appropriate.
• Ensure all company policies and compliance practices are being followed.

Required qualifications:

• Bachelor's degree and/or 5+ years of related experience in event/meeting planning, preferably in the medical device industry.
• Proficiency in CVENT event management platform.
• Ability to prioritize effectively across multiple programs, events, stakeholder groups, business initiatives, and therapies.
• Must be a strong communicator and collaborator.
• Ability to develop and maintain relationships with internal stakeholders beyond the medical team (including field sales, leadership, legal/regulatory, marketing, etc.).

• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress.
• Strong project management and organization skills; detail-oriented.
• Ability to develop new processes and adjust practices to meet business needs.
• Domestic travel required: 40-50%.
• Ability to work extended hours/weekends, as needed.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve.

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination.