Legal Recruiting Administrator

Location: Onsite NYC
Salary: $110,000-130,000 base
An international law firm is seeking a detail-oriented and highly organized Lawyer Recruiting Administrator to join their New York office. This full-time position is an integral part of the Lawyer Recruiting and Development team, supporting entry-level attorney recruitment and assisting with lateral associate hiring, particularly for the Capital Finance and Real Estate practice group.
The ideal candidate will bring a high degree of professionalism, discretion, and strong communication skills to a fast-paced and collaborative environment.
Key Responsibilities

• Coordinate all aspects of the law student and entry-level attorney recruiting process for the New York office.
• Schedule candidate interviews, arrange attorney participation, and prepare/distribute interview schedules and candidate materials.
• Greet and orient candidates during in-office interviews, ensuring a smooth and welcoming experience.
• Collect and compile interview feedback for review by the Recruiting Committee or relevant practice group.
• Draft candidate correspondence, including offer letters and rejection notices.
• Support law school outreach efforts by researching and coordinating events at target New York law schools.
• Assist the Recruiting Manager with lateral hiring for the Capital Finance and Real Estate group, including:
  • Posting job openings
  • Reviewing resumes and coordinating interviews
  • Managing candidate communication and scheduling
  • Liaising with search firms as needed
• Maintain accurate and timely communication with all applicants and ensure compliance with firm-wide response timelines.

Qualifications

• Education : High school diploma or equivalent required; bachelor's degree strongly preferred.
• Experience : Minimum of 3 years of relevant experience, ideally within a law firm, professional services, or another client-service-focused organization.
• Proficiency in Microsoft Office Suite required; experience with LawCruit or other applicant tracking systems preferred.
• Strong interpersonal and written communication skills.
• Ability to manage multiple priorities while maintaining attention to detail and confidentiality.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.