Grants and Contracts Administrator, Campus Grants Management Team - Remote

Grants And Contracts Administrator, Campus Grants Management Team - Remote

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

The Campus Grants Management Team (CGMT) is a dynamic and growing unit within the Office of the Vice Provost for Research. We provide cradle-to-grave grant management services to select departments, partnering closely with faculty to craft competitive proposals and manage awards with precision and care.

We're looking for a Grants And Contracts Administrator who thrives in a fast-paced environment, is a critical thinker, and brings a customer-service mindset to research administration. This role is remote-eligible for candidates residing in one of the following states or districts: Arizona, California, Colorado, Connecticut, Florida, Georgia, Hawaii, Illinois, Indiana, Maryland, Massachusetts, Michigan, Maine, Montana, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington (State), Washington, DC.

What You'll Do

Pre-Award (30%)

• Partner with faculty to prepare and submit proposals aligned with sponsor and Duke guidelines.
• Coordinate and review proposal components including biosketches, budgets, and justifications.
• Ensure timely routing and compliance with submission deadlines.
• Manage subcontract processes with collaborators and the pre-award office.

Post-Award (50%)

• Oversee budget, effort, and compliance throughout the award lifecycle.
• Provide guidance on budget revisions and reporting requirements.
• Reconcile budgets, manage cost transfers, and close out projects.
• Coordinate sub-recipient agreements and ensure sponsor reporting compliance.

Administrative (20%)

• Develop project management plans and monitor cost-sharing obligations.
• Apply federal and university rules to manage effort and labor distribution.
• Submit reports to central and unit management as needed.

What You Bring

• Bachelor's degree required; research or grants education/certification preferred.
• Demonstrated experience in both pre-award and post-award grant administration, including proposal development, budget preparation, award setup, financial reconciliation, and closeout.
• Strong analytical skills and attention to detail.
• High proficiency in Excel and MS Office Suite.
• Excellent written and verbal communication skills.
• Ability to think critically and make sound independent decisions.
• Knowledge of federal and Duke policies related to sponsored research.
• Experience with Duke systems (SPS, SAP, Duke@Work, grants.duke) is a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer-service mindset and ability to work with diverse groups of people.
• Agility and flexibility to adapt to changing technologies and regulations.

Training Requirements

Completion of Duke's Research Administration Academy (RAA) and other required trainings within the first 612 months of hire. Ongoing certification and continuing education are expected.

Anticipated Pay Range

Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $96,900.00. Duke University considers factors such as (but not limited to) the scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.