Facilities Workplace Coordinator

Job Title: Facilities Workplace Coordinator
Duration: 11 Months
Location: Morrisville, NC
Pay Rate: $
This is an Onsite position in the Morrisville NC office.
The Facilities Workplace Coordinator is an on-site position that reports into Corporate Services & Facilities Management. This role is responsible for front desk administration and provides support for day-to-day office activities. This role follows site and corporate standard operating procedures to provide a safe and secure workplace for all.
Responsibilities
Responsible for Front desk coverage - Welcome, screen and register visitors and guests, notifies employees via phone, MS Teams or email that visitors have arrived, escorts visitors and guests throughout office as needed.
Follows proper (i.e. SOP driven) actions and notification in the event of an FDA inspection, audit, DEA, DHS, local or government agency visit.
Administrator for Badges and Visitor Log system (assists with badges for cGMP and non-cGMP access).
Creates Service work orders/tickets and coordinates with Corporate Services and Facilities for any necessary services.
Administrator for conference room system. Assists with meeting coordination as needed. Maintains meeting and conference rooms. Work with IT to take rooms "Out of Service" when repairs are needed. Set-up conference rooms for meetings: including room configurations, easels, flip charts, whiteboards, and coordinating with local IT support to ensure all AV equipment is operational and any IT meeting support is coordinated. (site specific)
Maintains breakrooms and office supplies, snacks, and beverages, ensures inventory and stock levels are correct and orders are made on time.
Accept incoming food orders for employees and meetings on delivery.
If needed, receives and distribute incoming mail and packages (USPS, UPS, Fed-Ex etc.) opens and scans mail in accordance with the corporate mail handling policy to the appropriate receiver or department.
General Admin support.
Other support duties as assigned.
Skills:
Key Core Competencies
Office skills and proficient in Microsoft Office.
High level of organizational skills and attention to detail.
Internal/external customer service experience.
Knowledge of meeting and event planning.
Ability to move between activities and duties quickly.
Ability to follow detail process steps and work instructions
Flexible team player who is highly adaptable to change and open to new ideas.
Onsite position. May involve some physical tasks (e.g., moving supplies, handling packages)
Ability to work on a computer for extended periods of time. Occasionally required to stoop, kneel, climb, and lift up to 30 pounds.