Executive Assistant

Hiring an Executive Assistant for an exciting team at a large Tech company! Must work onsite in Sunnyvale, CA.

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support Customers & Technology. This critical role requires a strong focus on execution and will be responsible for managing a high volume of tasks, including complex calendar management and scheduling. The Executive Assistant will need to prioritize effectively amidst a flood of information and requests, ensuring the appropriate level of urgency is given. This role also involves monitoring and tracking VP meetings, priorities, and emails, acting as a proxy when necessary, and managing travel, expenses, and all administrative support functions. The Executive Assistant will also handle multiple tasks and action items, documentation, follow-up, and preparation for the VP, ensuring appropriate and timely action on deliverables.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks effectively.

• Monitor and track meetings, priorities, and emails for the VP.

• Act as a proxy for the VP when necessary.

• Manage domestic and international travel arrangements.

• Handle expense reports and all administrative support functions.

• Coordinate events with catering for groups of 20-50.

• Ensure documentation follow-up and timely action on deliverables.

Essential Skills

• 7 years of experience supporting senior management, VPs, Senior VPs, or CEOs.

• Strong working knowledge of Microsoft Office Suite and Outlook.

• Exceptional verbal and written communication skills.

• Ability to make smart and timely decisions under pressure.

• High levels of integrity and discretion in handling confidential information.

Additional Skills & Qualifications

• Bachelor's Degree required.

• Ability to complete a high volume of tasks with little guidance.

• Impeccable attention to detail.

• Ability to switch gears quickly and react with urgency to situations.

Work Environment

The position requires a commitment of 40 hours per week, from 9am to 5pm. It is a seasonal role with the potential for both extension and conversion. The work environment is dynamic, centered around Customers & Technology, offering a chance to work closely with senior professionals.

Job Type & Location

This is a Contract position based out of Sunnyvale, California.

Pay and Benefits

The pay range for this position is $35.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

Application Deadline

This position is anticipated to close on Oct 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.