Executive Assistant II

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

Our promise to you:

Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Days, Monday - Friday

The community you'll be caring for:

Minneola: 1800 N HANCOCK RD, Minneola, 34715

• Located north of Orlando in the community of Altamonte Springs, our facility is consistently named Best Hospital for overall quality, reputation, doctors and nurses by local residents

• As the largest satellite campus within the AdventHealth system, AdventHealth Altamonte has been providing state-of-the-art healthcare to the community since 1973

• The 398-bed hospital cares for more than 168,000 patients a year. We are proud to be revolutionizing health care with visionary leadership and world-class resources

The role you'll contribute:

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team:

Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

May assist with budget tracking, contracts, etc.

May serve as committee member and/or lead/supervise various work teams including other administrative staff.

May maintain division/department policies/procedures, contracts, etc.

Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

The expertise and experiences you'll need to succeed:

• 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role.

Preferred qualifications:

• Basic accounting, legal and/or contract administration knowledge

• AH/AHS Sunport system

• Associates degree in secretarial science or business, and two years executive office/secretarial work experience

• National Notary Association Notary Public (NNANP)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Minneola

Schedule: Full-time

Shift: 1 - Day

Req ID:

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.