Executive Assistant - Defense Sector

Company : Macpower Digital Assets Edge

Location : Washington, DC

Posted Date : 28 October 2025

Job Type : Part Time

Category : Administrative Assistance

Occupation : Executive Assistant

Job Details

Executive Summary:

We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with t least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings .
This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast-paced, highly sensitive environment . The selected candidate will directly support the CEO , ensuring smooth day-to-day operations while maintaining the highest standards of confidentiality and professionalism .

Remote Conditions:

Position Duties:

Calendar & Schedule Management - Prioritize and maintain the CEO's calendar , scheduling meetings, appointments, and travel while effectively managing competing demands.
Communication Liaison - Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
Travel Coordination - Arrange domestic and international travel , including flights, accommodations, visas, and itineraries.
Meeting Preparation - Draft gendas , compile briefing materials , and take minutes for executive meetings, ensuring follow-ups on action items.
Document Management - Organize, edit, and format presentations, reports, and confidential documents .
Project Support - Assist with special projects, event planning, and cross-departmental initiatives .
Office Management - Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in-office teams.
Confidentiality - Handle sensitive information with professionalism and discretion .

Required Skills:

Experience - Minimum five years of experience as an Executive Assistant , preferably supporting C-suite executives in tech, defense, or government contracting .
Communication Skills - Exceptional written and verbal communication skills .
Technical Proficiency - Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
Organizational Expertise - Ability to multitask, prioritize, and meet deadlines in high-pressure environments.
Hybrid Flexibility - Must be willing to work in-office three days per week (D.C. location) with remote flexibility .
Education - Bachelor's degree preferred, or equivalent experience.