Executive Administrative Assistant

Adecco is assisting a local client recruiting for an Executive Assistant in Boston, MA!

• Pay: $28.00 - $45.00 per hour

• Shift: Monday - Friday 9am - 5pm EST and some after hours work to accommodate time zones
• Location: Boston, MA (hybrid - 3 to 4 days per week required to be in office
• Temp to Hire
• Weekly paycheck

Job Summary
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Chief Technology Officer and Chief Data Officer within the organization.
Executive Assistant's responsibilities include managing calendars, making travel arrangements, preparing expense reports, ad hoc special projects, and assisting within our Boston-based office.
To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
This is a hybrid role in Boston, MA . Candidate must reside in the Boston area and be willing/able to be in office up to 3-4 days per week
Responsibilities
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arrange travel (including complex international trips) and accommodations for executives; prepare and approve expense reports.
• Screen and triage emails in executive's inbox; respond to requests by gathering and providing information.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with.
• Manage the Executive's contacts.
• Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting information as needed, in advance.
• Complete ad hoc projects as assigned - such as offsite team meetings and internal events.
• Organize complex calendars and schedules; resolving any scheduling issues.
• Maintenance of Ontada Boston office to include, but not limited to: office equipment i.e kitchen appliances, suite copier and audio visual; schedule office repairs as needed; maintain business and kitchen supplies; provide on-site catering support for Insights and Technology meetings, as well as hosted guest meetings; register all guests with building security and assist with new badge requests for office and building
• Provide general assistance to visitors at the Boston office, as needed.
Qualifications
• 6+ years of related experience supporting C-Level executives in an executive assistant role
Critical Skills:
• Must reside in the Boston area and be willing/able to work in office 3-4 days per week
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
Preferred Attributes:
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CITO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
This Executive Assistant is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration, apply today!
Pay Details: $28.00 to $45.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.