Events Specialist

Events Specialist - Law Firm NYC Hybrid
.The Events Specialist will oversee all aspects of event planning and execution, from client receptions and conferences to sponsorship activations and internal events.
This position will work closely with attorneys, external vendors, and marketing colleagues to elevate client engagement, support business development, and drive firm visibility across key markets.
Key Responsibilities
Event Strategy, Planning, and Execution

• Plan, coordinate, and execute firm-hosted events including client receptions, CLEs, industry panels, recruiting functions, and internal gatherings.
• Oversee all event logistics-venue sourcing, catering, audiovisual, signage, run-of-show, vendor coordination, and permits when required.
• Create detailed event timelines and ensure timely delivery of all materials, including invitations, name tags, programs, and branded giveaways.
• Track event budgets, vendor invoices, and expenses to stay within scope and report on cost-efficiency.

Conference and Sponsorship Support

• Assist attorneys in preparing for external conferences by reviewing attendee lists and identifying business development targets.
• Coordinate logistics for firm sponsorships, including registration, branding deliverables, attendee coordination, and shipping of materials.
• Research and recommend relevant sponsorships and speaking opportunities; coordinate with organizers to confirm pricing, deadlines, availability, and deliverables.
• Marketing Integration and CRM
• Create and distribute event invitations through the firm's CRM system and coordinate full registration workflows.
• Maintain accurate attendee and invitee lists, ensuring all data is tracked in the CRM for business development follow-up.
• In collaboration with the marketing team, produce a monthly internal event update highlighting key upcoming events and opportunities for attorney participation.

Branded Giveaways and Materials

• Anticipate, source, and coordinate delivery logistics for branded items, printed collateral, and promotional materials.
• Maintain organized inventory of giveaways and reorder based on upcoming event needs and audience type.

Photography, Content, and Social Media

• Coordinate photography and videography needs for key events.
• Attend select events to support onsite execution and capture behind-the-scenes content.
• Post-Event Reporting and Analytics
• Create post-event summaries, including attendance analysis, client engagement insights, and qualitative feedback.
• Track and report on key event metrics and return on investment to guide future strategy and budgeting.
• Continuously evaluate and recommend improvements to enhance effectiveness and impact.

Qualifications
Education & Skills:

• Bachelor's degree in Marketing, Communications, Hospitality, or related field.
• 3-4years of experience planning and executing events, preferably in a law firm or professional services setting.
• Experience with CRM systems and email marketing tools , and project management platforms.
• Skills & Attributes:
• Meticulous attention to detail and exceptional organizational skills.
• Creative problem-solving and adaptability in fast-paced environments.
• Proficiency in Microsoft Office Suite; comfort with social media and digital content platforms.

This role requires a minimum of three days a week in the office. Non-Exempt, bonus eligible. Salary: $80,000 - $110,000 (The exact compensation will vary based on skills, experience, and other factors permitted by law
About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.